Louisiana Department of State Civil Service - Louisiana

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Three years of experience in which clerical work was a major duty.

Training in a business, office machines, secretarial science, or closely related curriculum in a business school or technical institute will substitute for the required experience on the basis of one month of full-time training for one month of experience.

Completion of a Secretary, Executive Assistant, or Office Systems Technology program of at least twelve months duration approved by the Department of Civil Service from a business school or technical institute will substitute for two years of required experience. For less than completion of the program, credit will be allowed under the first paragraph for substitutions. All training must have been resident study.

An Associate Degree in Office Systems Technology from a Louisiana Technical College will substitute for all of the required experience.

College training may be substituted for the required experience on the basis of thirty semester hours for one year of experience.
An Associate degree in secretarial science or office administration will substitute for all of the required experience.

Individual positions may require typing. Persons applying for those positions may be required by the hiring agency to take a typing test or otherwise demonstrate their typing skills.

Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Association of Colleges and Secondary Schools; the New England Association of Schools and Colleges, Incorporated; the North Central Association of Colleges and Secondary Schools; the Northwest Association of Secondary and Higher Schools; the Southern Association of Colleges and Secondary Schools; the Western Association of Schools and Colleges.

DISTRICT 04 - GANG 510-ARCADIA JOB NUMBER: 50463287 To apply for this vacancy, click on the “Apply” link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. We strongly encourage applicants to apply online. Applicants who have questions about applying on Civil Service website at can contact Crystal Tolliver, Human Resources Analyst C at 318-549-8348. Application must have the job title and job number on it. Any applications that do not contain this information will be rejected. Resumes will NOT be accepted in lieu of completing the work experience sections of the application.
DOTD EMPLOYEES : All qualified and interested permanent DOTD employees may apply. A valid Civil Service score for COAST Office SERIES 9000 and Behavior Assessment SERIES 9001 may be required. DOTD EMPLOYEES : Refer to appropriate EDSM directive for required structured training requirements and PPM # 59 Workforce Development on training guidelines. Applicants without current test scores can apply to take the test here . For more job specific information, please contact Harold Carr at: 318-263-2036.

Job Concepts:
Function of Work:
To perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Work requires individual discretion in the application of policies and procedures. Duties increase in scope and complexity, and consist mainly of departmental-program duties.

Level of Work:

Supervision Received:
General from higher-level clerical and/or supervisory personnel.

Supervision Exercised:
May supervise 1-2 lower-level personnel.

Location of Work:
May be used by all state agencies.

Job Distinctions:
Differs from Administrative Coordinator 3 by the presence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.

Differs from Administrative Program Specialist--A by the absence of professional-level duties that involve a variety of administrative functions or management of a departmental or statewide program.

Examples of Work:
Positions allocated at this level tend to focus on specialized, programmatic examples of work as listed below:

Performs responsible departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.

Serves as liaison and/or contact person for the department or office between and amongst other departments, customers, vendors, and agencies.

Receives applications or other forms and reviews for compliance with department policies; works to resolve discrepancies; may make initial determinations regarding client's eligibility for department services.

Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

Compiles information from various sources and prepares specialized reports; formats reports according to department standards.

Serves as assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.

May begin performing duties related to traditional administrative functions, such a property control, purchasing, and safety, in addition to other clerical duties as noted above.

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