Recreation & Facilities Manager
Clackamas County - Clackamas County, OR

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JOB INTRODUCTION

About the Position
The Recreation & Facilities Manager reports directly to the Director and will serve as a member of the Senior Management Team (SMT). The Recreation & Facilities Manager is responsible for ensuring that the Recreation Division provides a dynamic, innovative, sustainable and diverse range of recreational activities and services. The Recreation & Facilities Manager is also expected to provide sound, well-thought-out counsel to the Director, fellow SMT members, the District Advisory Board, and the Board of Directors in matters of district wide significance.
Additionally, the Recreation & Facilities Manager will be responsible for leading efforts to establish, implement and evaluate district goals and strategic tasks. The Recreation & Facilities Manager currently has responsibility for a $5 million budget and directly supervises two managers with approximately 23 full-time-equivalent employees and a large number of seasonal staff.
Under the direction of the Director, the Recreation & Facilities Manager oversees North Clackamas's Recreation Services Division and complex special projects and initiatives as assigned by the Director, and serves as a liaison between the Board of Directors, operating departments and the Director.
Opportunities and Challenges
Several key opportunities and challenges face the successful candidate. They include, but are not limited to:
  • Overseeing the operation of all District facilities, including the Aquatic Park, the recently completed Hoodview Sports Complex, the Milwaukie Senior Center, and the North Clackamas Regional Park to ensure these facilities are operating efficiently and effectively in meeting the needs of a broad and diverse community while achieving financial targets in terms of cost recovery.
  • Assisting with the completion and implementation of an aspirational master plan that will guide the District into its third decade of existence and help guide the successful implementation of the plan. The aspirational plan may result in a demand for additional facilities and funding streams, which would further increase the scope of responsibilities over staff and facilities required of this position.
  • Evaluating and adjusting NCPRD’s recreation offerings and events to reflect changes in our community's demographics and recreational interests. The District is interested in developing new and innovative ways to create and manage programs and services to achieve optimal benefit to the community within the resources available and will be looking to this position to provide leading-edge efforts in this area.
  • Guiding and supporting efforts to improve NCPRD’s ability to be a leader and facilitator of health and wellness with the District.
  • Implementing our recently developed Cost Recovery Model, to both expand opportunities and maximize revenue and reach.
  • Leading efforts to improve interdepartmental collaboration, cross-promotion and information-sharing. Of particular importance is bridging the gap between strategic planning and administrative services with the day-to-day operations and service delivery of the District. This position will be a key connector between the Senior Management Team and the distribution system for our programs and services.
Like many public agencies, NCPRD continues to face the challenge of long-term sustainable funding. The district has been successful at addressing this issue through a rolling five-year financial plan, development of a cost recovery model, partnerships with the public and private sectors, and other innovative practices. The current Master Plan update will identify additional funding opportunities the District needs to pursue.
The Ideal Candidate
The ideal candidate will have strong leadership and organization skills, as well as excellent communication skills. He or she will understand the value a community places on parks, recreation and natural areas. Particular knowledge and experience with recreational programming for a broad spectrum of users is highly desired. The ideal candidate will be innovative with a strong business sense.
We are looking for someone with a proven track record of maintaining a positive, team oriented work environment and creating a culture of exceptional customer service. This leader will help develop employees by promoting training, education, mentoring and learning. The ideal candidate will have excellent interpersonal skills and a proven ability to collaborate with staff members, citizen groups, elected officials, government agencies and business interests in plans, projects, strategies and policies. Candidates with experience managing in a collaborative manner with labor groups will be favorably considered.
The ideal candidate is a creative problem solver who is comfortable developing new approaches and taking calculated business risks to achieve enhanced performance. Developing and monitoring projects and divisional budgets will be critical to the success of the candidate.
Knowledge of trends, best practices, issues and strategies that affect all aspects of recreation services delivery is required. Additionally, the candidate must have knowledge of the computer software routinely used within a park and recreation agency. The ideal candidate will have the patience and ability to juggle multiple projects and time lines along with the tenacity required for successful follow-through.
Advanced written and oral communication skills are required.
The ideal candidate must be able to set a positive example of competence, professionalism, energy and work ethic. The ideal candidate will have a passion for customer service and an appropriate sense of humor, as well as a flexible, "can-do" attitude. He or she will lead by example, demonstrate the highest degree of personal and professional integrity, and hold herself or himself- and others - accountable for their actions.
Experience and Education
Successful candidates will hold a bachelor's degree in recreation and park management, public administration, or a related field, and a minimum of eight years of management and administrative experience. A master's degree is preferred. Professional certification in parks and recreation is also highly desirable. Or, the candidate may have any satisfactory combination of experience and training which demonstrates the knowledge, skills and ability to perform the duties of the position.

PAY INFORMATION

Job Title: Recreation & Facilities Manager, classified as Parks Manager
Job Code: 385
Salary Plan/Grade : NRP/31

Salary Range:
Annual: $78,140 - $105,489
Hourly: $37.56 - $50.71

BENEFITS

In addition to competitive wages, Clackamas County offers an attractive benefits package for employees in regular status positions.
Health Plan Options: Most employees are eligible to start most benefits after two months of continuous employment. Note: This summary is general in nature. Specific terms of benefits are contained in insurance policies, the Personnel Ordinance, and County Employment Policies and Practices.

THE FLEXIBLE BENEFITS PROGRAM OFFERS:
A Choice of Medical Plans with Vision and Prescription Drug Coverage
Chiropractic Coverage and Alternative Care Benefit
A Choice of Dental Plans
Wellness and Employee Assistance Program
Paid Leave: (Vacation, Holidays, Sick Leave, Bereavement Leave)
Group Term Life Insurance
Long-Term Disability Insurance with Optional Salary Buy-Up Program
A Choice of Full Benefits or Lesser Benefits with Flex Cash
Health Care Flexible Spending Account (FSA)
Dependent Care Flexible Spending Account (FSA)
Health Reimbursement Accounts
Optional Group Universal Life Insurance
Optional Accidental Death & Dismemberment (AD&D) Insurance
Optional Long Term Care Insurance
Optional Voluntary Benefits through AFLAC, Liberty Mutual and Hyatt Legal
Retirement: PERS/OPSRP Retirement Contributions
Optional Deferred Compensation (457)
Longevity Pay
More information about employee benefits is available at http://www.clackamas.us/des/active.html

WORK SCHEDULE

This position is included in the County’s alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

ABOUT THE DEPARTMENT

North Clackamas Park and Recreation District
NCPRD is a service district of Clackamas County, created by a vote of the citizens in 1990. The District serves more than 116,000 residents and includes the cities of Happy Valley, Milwaukie, a small portion of Damascus, and a large area of unincorporated Clackamas County.
The District, about 36 square miles, is defined by the Clackamas River to the south, the Willamette River to the west, the Multnomah County line to the north and Happy Valley’s border to the east.
NCPRD has a dedicated tax base of $0.5382 per $1,000 of assessed value which generates approximately $5.2 million annually.
We employ 37 full-time employees plus hundreds of seasonal employees and volunteers. The Clackamas County Board of Commissioners serves as the NCPRD Board of Directors. Other governance and advisory boards include the NCPRD Advisory Board (DAB), NCPRD Budget Committee and the Milwaukie Senior Center Community Advisory Board.
NCPRD operates Hood View Park, the Milwaukie Center, Mount Talbert Nature Park, North Clackamas Park, North Clackamas Aquatic Park, the Trolley Trail, and dozens more parks and open spaces.
North Clackamas Aquatic Park serves more than 250,000 visitors annually. The Milwaukie Center provides 73,000 Meals on Wheels, 14,800+ bus rides, and more than 300 recreation and educational offerings annually. NCPRD maintenance staff oversees more than 667 acres and provides operational support for District-wide programs and events. The natural resources program manages natural resources within District parks.
Learn more about North Clackamas Parks and Recreation District

RESPONSIBILITIES

Assists the Director in providing executive leadership for the organization.
Manages the overall operations of the district's Recreation Division.
Provides leadership and direction for complex projects requiring coordination among departments or other agencies.
Develops, implements and evaluates policies and procedures and recommends changes to the Senior Management Team, the Director and the Board of Directors.
Supervises subordinate employees, including: evaluating performance; training; taking necessary disciplinary action; and making hiring and termination decisions.
Establishes and analyzes priorities and objectives for the Recreation Services Division.
Provides leadership, administrative and technical assistance to help staff members solve problems as necessary.
Is accountable for the development, implementation, and monitoring of the Recreation Services budget, including the Aquatic Park, Milwaukie Senior Center and Recreational Programs and Services.
Coordinates with Recreation Services Division staff and the Marketing Communications Department on marketing and promotional plans that will maximize participation in recreation programs and facilities and create a sustainable revenue stream.
Actively pursues partnerships with other recreational program providers, community groups, and schools to ensure that a range of cost-effective recreation program offerings are available to district patrons. Works with regional and state organizations to promote and coordinate recreation programs and services.
Leads efforts to establish, implement, and evaluate district goals and strategic tasks as they relate to district operating principles as approved by the Board of Directors.
Participates as part of the Senior Management Team to establish the overall mission and direction of the district.
Assists with developing and complying with policies and procedures. Maintains communication links and teamwork across department lines.
Directs special projects and initiatives that may enhance service delivery, expand facilities or capacity, or require a substantial investment of resources.
Represents the district in a variety of settings and serves on task forces, committees and other groups as needed; conducts a variety of research and special studies.
Works directly with the Administrative Services Manager and the Strategic Planning, Development and Resource Manager on labor-management issues and negotiations.
Performs additional job-related duties as required.

QUALIFICATIONS

Working knowledge of: Facility design, development and management; State and local building, zoning, sanitary and safety codes and regulations; contract preparation and administration techniques; real estate acquisition methods; financing and budgeting principles; personnel management principles and practices; participative management theories; specific technical education and skills relevant to assigned portfolio and responsibilities.
Skill to: Manage a discrete enterprise with minimal oversight; communicate effectively both, orally and in writing; prepare and deliver oral presentations to private and/or public agencies; negotiate and administer contracts; prepare clear and concise reports; implement policy as directed by the Board of County Commissioners through the County Administrator and Department Director; hire, train, evaluate and discipline assigned personnel; direct staff in continuous efforts to improve quality, productivity and effectiveness; incorporate team participation in decision making; establish and maintain effective working relationships with County staff, outside agencies and the public.
Must successfully pass a criminal history check which may include national or state fingerprint records check.
Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment.

APPLICATION/SELECTION PROCESS

EQUAL EMPLOYMENT OPPORTUNITY
Clackamas County is an Equal Opportunity Employer valuing diversity and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and will be requesting accommodation, the request must be made to the Department of Employee Services no later than the recruitment close date.
HOW TO APPLY
Only on-line employment applications are accepted for this position.

HELPFUL INFORMATION:
Browser and Operating System Requirements: For optimal experience, Internet Explorer 8.0 or higher is the recommended web browser running on Windows. Some applicants have experienced technical issues when using other browsers.
It is recommended you clear your temporary internet files, disable pop-up blockers and add https://hrapp.clackamas.us/recruit/jobinfo.html as a trusted site.

For additional information on how much time you should allow and what information you will need to have available before applying on-line, please review the Applicant Tutorial and/or FAQ links on the Careers Page before starting your on-line employment application.
BASIS OF RATING
Thank you for your interest in employment with Clackamas County!
For most openings, we receive a large number of applications and the selection process is highly competitive. Because we are able to interview or test only a limited number of applicants, it is very important that you complete all application materials properly. Those applicants whose application materials are thorough and organized are most likely to make it to the next step in the selection process.
PLEASE READ THE INSTRUCTIONS CAREFULLY. If you have any questions about how to complete the application materials, contact the Department of Employee Services at (503) 655-8459 or send an e-mail to: jobs@co.clackamas.or.us

APPLICATION REVIEW: To receive consideration for this position, you must complete the entire on-line employment application. These application materials will be competitively evaluated in order to select the most suitably qualified candidates for employment. Only those applicants who demonstrate the most competitive work experience, education, training, and/or certification(s) and license(s) will receive further consideration for employment.
RESUME REVIEW: Not all positions require a resume . If a resume is required as part of the application process, there will be instructions prompting you to Copy and paste resume text in the on-line employment application.
Note: Attaching a resume does NOT substitute for completing the entire on-line employment application.
If your application is incomplete, or improperly completed, it may be inactivated even if you are qualified for the position for which you are applying.

INSTRUCTIONS FOR INSERTING YOUR RESUME:
Your resume must be inserted into your online employment application as one of the first steps of the online process. Be prepared to have your resume in a format that you can cut and paste it into the application. The resume box includes some basic editing tools like bold, underline, and bullets.

INSTRUCTIONS FOR EDITING YOUR RESUME:
If you need to make changes to your inserted resume, save and close the application using the applicable buttons.
Enter into that job posting again from your Careers home page and click on the resume icon to make edits. Once an online employment application has been submitted, you cannot view, edit, add or delete any section of your application. If you need to make revisions to any part of your application, prior to the job opening close date, please call our main number at 503-655-8459, Monday – Thursday, 7:00 a.m. – 6:00 p.m. Pacific Time for assistance.
TESTING PROCESS: Active applicants may be further evaluated through a competitive evaluation process which may include: structured oral interview, pre-interview exercise, written test, verbal test, software testing or any other method necessary to assess the work related knowledge, training, skills and experience of active applicants and to establish a valid hiring list of qualified candidates.
DEPARTMENT REVIEW: The most competitive candidates throughout the selection process may be referred to the hiring department for an employment interview. The band or number of candidates referred for each open position is established by the Clackamas County Personnel Ordinance and by labor agreements for union positions.
HOW TO CLAIM VET PREFERENCE
Veterans may apply for veterans' preference points as authorized by Oregon Revised Statutes by answering the two questions pertaining to Veterans' Preference on the Questionnaire page of the application. In addition, proof of eligibility in the form of a copy of your DD214, DD215 that includes your 'Type of Separation” and "Character of Service" and a letter from the Department of Veterans Affairs certifying Disabled Veteran Status (if applicable) must be received by the recruitment close date in order to be considered. Documentation must be submitted for each job opening for which you apply.
You have multiple options for submitting your required documentation. You may upload it in the Submit Application step of the application or you can mail, email, or fax it.
If you mail, email, or fax: list Job Title on forms and s end required documentation to:
Mail: Employee Services, 2051 Kaen Road, Oregon City, OR 97045
Fax: 503-742-5468
E-mail: jobs@co.clackamas.or.us
If you have any questions about veterans preference points, contact the Department of Employee Services at (503) 655-8459 or send an e-mail to: jobs@co.clackamas.or.us
For more details on Veterans Preference Points, refer to Employment Policy & Practice (EPP) 43 .
APPLICATION PROCESS
Clackamas County only accepts on-line employment applications. Emailed, faxed or hard copy applications will not be accepted.
A fully completed Clackamas County On-line Employment Application must be received electronically by the Department of Employee Services, NO LATER THAN 11:59 PM (Pacific Time) ON THE CLOSE DATE . Note: Attaching a resume does NOT substitute for completing the entire on-line employment application.

DISCLAIMER:
Please do not wait to electronically submit your application on the close date as there is no technical support available after business hours.

Your on-line employment application must be submitted no later than 11:59 pm (Pacific Time) on the close date, otherwise our system will not accept it. Clackamas County is not responsible or in anyway liable for any computer hardware or software malfunction which may affect your employment application or the applicant selection process.

Clackamas County is not responsible for the verification of data provided and shall not be liable for any errors - factual, transcription or otherwise, contained in the information posted.
ABOUT CLACKAMAS COUNTY
Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 400,000 citizens.
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