The applicant should hold a Master's Degree or higher in Education, Business Administration, Business Management or Accounting, with experience as a Business Manager with knowledge of budgeting and cost control and/or be state licensed or willing to become licensed as an Assistant Superintendent or School Business Administrator.The candidate will report to the Superintendent of Schools and supervise the following: Business Office Personnel, Director of Food Services, Transportation Director, Traffic Supervisors, Director of Afterschool/Summer Program and all non-certified Personnel. Start date of October 22 may be earlier, if mutually agreed. Position Responsibilities:
To perform all duties listed herein and other appropriate tasks assigned by the Superintendent, in order to effectively expedite the missions and goals of the Melrose Public Schools.
Attends School Committee meetings when appropriate and prepares all financial and other reports necessary.
Directs the efforts of support personnel Duties of the Position: Financial and Business Management:
Assists the Superintendent of Schools in the preparation of the annual school budget, and submits to the City’s CFO/Auditor a balanced budget annually
Provides general supervision and direction for the development of the budget by collecting, collating and formatting all requests from principals, directors and department heads.
Assists the Superintendent of Schools in providing and presenting budget information to the School Committee.
Organizes and maintains effective budgetary control procedures.
Serves as the department’s prime liaison in the administration of business matters with other city departments.
Manages all financial accounts held by the School Department.
Institutes and maintains effective management procedures for the School Department in such a way as to insure sound fiscal control.
Insures that the accounting system provides for the proper recording of all receipts and expenditures to conform with statutes and auditing requirements.
Collects, collates and completes for submission to the appropriate Commonwealth agencies, the “End-of-the-Year Report,” and all other required state and federal financial reports required by statute, which provide for state funding of public school systems.
Prepares all necessary bid documents and specifications and recommends bid awards based on adherence to stated requirements.
Conducts all bid openings and prepares appropriate contracts awarded by the School Committee.
Purchases supplies and equipment necessary for the proper operations of the school system and maintains a current and efficient inventory system.
Advises the School Committee through the Superintendent of the projected cost implications of any requested program expansions or implementations and provides statistical data required for the proper study of such issues.
Collects, collates, submits and accounts for review and expenditures related to private, local, state and federal grant appropriations.
Participates as a member of the City of Melrose Fraud Risk Assessment Team.
Participates as a member of the City of Melrose MUNIS Disaster Recovery Team.
Participates as a member of the City of Melrose Long Term Financial Planning and Capital Improvement Team.
Participates as a member and Vice Chairman, of the City’s Finance Team under the CFO/Auditor. Transportation Program:
Administers, through the Director of Transportation, a student transportation program designed to meet the requirements of the daily instructional program and related extracurricular activities for in-district, out-of- district, homeless, regular education, special education, and vocational education.
Recommends, in collaboration with the Director of Transportation, appropriate rules, regulations and procedures for the orderly transportation of pupils and assures that such rules are administered with fairness and consistency.
Arranges, through the Director of Transportation, meetings pertaining to safety standards for drivers and others who are involved with school transportation.
Acts as liaison with parents and other concerned citizens on all questions and concerns pertaining to the transportation. Traffic Supervisor Program:
Administers an early childhood and elementary student crossing program designed to help children safely cross the street as they travel to and from school.
Recommends appropriate rules, regulations and procedures to traffic supervisors and assures that such rules are administered with fairness and consistency.
Arranges meetings with traffic supervisors pertaining to safety standards, rules, regulations, procedures and other topics and issues that are relevant.
Acts as liaison with parents and other concerned citizens on all questions and concerns pertaining to the traffic supervisors and the program. Personnel and Human Resource Management:
Assumes the overall responsibility for the general scheduling, supervision and evaluation of all non-certified support personnel.
Assumes responsibility for the advertising of vacancies, review of applications and recommending to principals and the Superintendent of Schools qualified candidates.
Maintains a staff list of personnel, which allows for a continuing review of changes in personnel and possible effects on budgetary planning.
Works with Curriculum Director to plan and oversee the implementation of professional development for non-certified staff.
Advises Superintendent and the School Committee on contract negotiations and collective bargaining status.
Oversees the School Department's contractual benefits, workers compensation program, retirement and other pertinent contractual obligations in conjunction with the City and other municipal departments.
Oversees School Department payroll activities and obligations in conjunction with City and other municipal departments.
Administers CORI checks in conjunction with the Superintendent. Facilities:
Serves as the liaison to the DPW on all Maintenance, Capital, Security, Safety and Custodial Services to guarantee the continuing operation and proper care of all physical plant facilities within the school system.
Serves as the liaison to the DPW on all activities relative to the district’s compliance efforts concerning the American with Disabilities Act (ADA) and environmental issues (i.e. asbestos, underground oil tanks septic systems, hazardous waste).
Works in conjunction with building committees, architects, contractors and equipment suppliers, and render to them any personal assistance and advice which might be necessary to expedite the construction, equipping and completion of the structure.
Works with City Planner to manage MSBA projects.
Oversees building rental /usage requests received from internal and external users. Food Service Program:
Administers, through the Director of Food Services, a program that is within the specifications of all Federal, State, and local requirements.
Reviews applications and determines those students eligible for free or reduced price school lunches, and reports the results of said study to the appropriate parties/agencies. Legal:
Understands, communicates and applies those statutes instituted by the Department of Elementary and Secondary Education, Commonwealth of Massachusetts, or the City of Melrose pertaining to the department, through close cooperation with and assistance of the City Solicitor and/or City/District contracted legal counsel.
Prepares in complete detail the legal notices, bid forms, specifications and contracts required when seeking formal bids for supplies, services, equipment, transportation, insurance, and other as required. Miscellaneous:
Collaborates with the Superintendent, in making decisions on school emergency closings and contacts appropriate agencies and people relative to no school announcements, due to storms or other emergencies.
Transmits to the School Committee through the Superintendent suggestions for possible adoption of school system policies related to the duties of this position.
Assists in the preparation of the district school calendar and assists with the completion of details necessary for the opening and close of the school year.
Administers student insurance program.
Performs other appropriate tasks/responsibilities as assigned by the Superintendent of Schools.
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