ADMINISTRATIVE COORDINATOR 2
Louisiana Department of State Civil Service - Bossier City, LA

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FLEXIBLE QUALIFICATIONS:
One year of experience in which clerical work was a major duty.

SUBSTITUTIONS:
Training in a business, office machines, secretarial science, or closely related curriculum in a business school or technical institute will substitute for the required experience on the basis of one month of full-time training for one month of experience.

Completion of a Secretary, Executive Assistant, or Office Systems Technology program of at least twelve months duration approved by the Department of Civil Service from a business school or technical institute will substitute for the one year of required experience. For less than completion of the program, credit will be allowed under the first paragraph for substitutions. All training must have been resident study.

College training may be substituted for the required experience on the basis of thirty semester hours for one year of experience.

NOTE:
Individual positions may require typing. Persons applying for those positions may be required by the hiring agency to take a typing test or otherwise demonstrate their typing skills.

NOTE:
Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Association of Colleges and Secondary Schools; the New England Association of Schools and Colleges, Incorporated; the North Central Association of Colleges and Secondary Schools; the Northwest Association of Secondary and Higher Schools; the Southern Association of Colleges and Secondary Schools; the Western Association of Schools and Colleges.

JOB POSTINGS INFORMATION DISTRICT O4 – GANG 001 – BOSSIER CITY JOB NUMBER: 00154095 Applicants must have Civil Service test scores for 9000-COAST Behavior Assessment and 9001-COAST Office Skills in order to be considered for this vacancy unless exempted by Civil Service rule or policy. If you do not have a score prior to applying to this posting, it may result in your application not being considered. Applicants without current test scores can apply to take the test here . To apply for this vacancy, click on the “Apply” link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants who do not wish to apply online can submit a completed Civil Service application (application can be found by clicking here ) to LaShonda Webber, HR Analyst C, P.O. Box 38, Shreveport, LA 71161. Application must have the job title and job number on it. All supplemental questions must be answered and submitted with application. Any applications that do not contain this information will be rejected. RESUMES WILL NOT BE ACCEPTED IN LIEU OF JOB EXPERIENCE ON THE APPLICATION.

NEW HIRES: All qualified and interested applicants may apply. A valid Civil Service score for 9000-COAST Behavior Assessment and 9001-COAST Office Skills will be required. DOTD/STATE EMPLOYEES: All permanent DOTD/STATE employees who qualify and are interested in this position may apply. A valid Civil Service score for may be required.
DOTD EMPLOYEES: Refer to the appropriate EDSM directive for structured training courses and PPM #59 WORKFORCE DEVELOPMENT for training guidelines. A valid Civil Service score for may be required. Contact Dustin Hickman in our training section for more information on training requirements at (318) 549-8380. For job specific information, please contact Berniece Kovac, ADA of Business, at (318-549-8306) .

Job Concepts:
Function of Work:
To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Employees follow detailed procedural guidelines in completing well-defined duties.

Level of Work:
Experienced.

Supervision Received:
General from higher-level clerical and/or supervisory personnel.

Supervision Exercised:
None.

Location of Work:
May be used by all state agencies.

Job Distinctions:
Differs from Administrative Coordinator 1 by the presence of responsibility for clerical duties that require some independent judgment to perform.

Differs from Administrative Coordinator 3 by the absence of advanced level duties that not only require some independent judgment, but also involve a greater scope and complexity.

Examples of Work:
NOTE: Positions allocated at this level tend to focus on several examples of work as listed below:

Processes routine paperwork and/or enters data into a department log or database in the servicing of a client.
Prepares, indexes, and scans documents into imaging system; may ensure quality of scanned images.

Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

Receives, stores, and distributes supplies; maintains inventory of such.

Collects and prepares for processing time and attendance sheets for department or office.

Maintains department's records system, including filing and retrieving documents, researching files, etc.

Serves as clerical assistant to a manager, which may include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.

Serves as receptionist for the assigned work unit.

May deliver and pick-up various materials.

Performs related duties as assigned.

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