Supervisor / Client Financial Operations // CHI
ZenithOptimedia - Chicago, IL

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ESSENTIAL DUTIES AND RESPONSIBILITIES (including but not limited to) :

Responsible for the day-to-day management of client billing and workflow. Interact with staff and various national departments to effectively maintain ZenithOptimedia’s billing standards and ensure that deadlines are met.

  • Monitor billing status reports on a daily/weekly basis to ensure that all billing deadlines are met and all billable dollars are billed.
  • Review all billing generated by either ZO or Re: Sources for accuracy (addresses, commission, month(s) of service, etc).
  • Generate or review (if generated by ReSources) all client required reporting for completion and accuracy.
  • Monitor 90+ day agency discrepancies (with Associate Director) and generate emails to agency personnel for resolution.
  • Generate client fee billing, as appropriate.
  • Generate billable expense paperwork to ReSources to generate billings through Prism and monitor WIP reports (with Associate Director) to ensure job completion.
  • Generate paperwork to ReSources for pass-thru billings (i.e. Moxie), and update accounting shared drive with cross chart data for intercompany maintenance.
  • Help to resolve media payable issues with ReSources and/or the agency for discrepancy resolution on payable inquiries
  • Help to resolve accounts receivable issues with Corporate Finance or ReSources if invoices are rejected or in question.
  • Work with ReSources, agency, or clients (where appropriate) on resolution of problems or questions in a professional, proactive, and helpful manner.