ORGANIZATIONAL SUMMARY:
San Francisco AIDS Foundation works to ensure the HIV epidemic ends in the same city where it began. By combining innovative, evidence-based programs for HIV prevention and care with bold policy initiatives focused on issues ranging from harm reduction to total health and wellness, the agency is making sustainable progress against HIV among populations most vulnerable to the disease. Established in 1982, San Francisco AIDS Foundation refuses to accept that HIV transmission is inevitable. For more information about SFAF, please visit our website at www.sfaf.org .
POSITION SUMMARY:
Under the supervision of the ALC Recruitment Manager, the Special Events Coordinator is responsible for the production of all AIDS/LifeCycle Special Events, and assists recruitment team in strategy and execution of outreach and recruitment plan.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Include the following. Other duties may be assigned.
1. Produces all AIDS/LifeCycle Special Events, including Thank You BBQ, Training Ride Kickoff, Kickoff Party, Cyclist Expo & Roadie Training, Day on the Ride, and Top Fundraiser appreciation events. Responsible for contract negotiations, in-kind donations, management of event staff and volunteers, and logistical coordination.
2. Maintains timely and accurate records on attendance and recruitment numbers. Analyzes effectiveness of events on cyclist recruitment, retention and fundraising performance.
3. Ensures that all events are produced within or below budget.
4. Maintains strong vendor relationships in order to streamline production and minimize costs wherever possible.
5. Assists recruitment team in executing the yearly recruitment calendar, including information meetings, community festivals, cycling and athletic events, corporate outreach, special events and other recruitment opportunities. Special focus on greater bay area, and metropolitan areas across the country where there is a high density of ALC participants and/or high growth potential.
6. Coordinates email communication to participants and potential participants regarding special events and other ALC announcements.
7. Performs administrative and support tasks as needed.
Other Skills and Abilities: Ability to produce special events with attendance of up to 600 individuals, negotiate and secure contracts, organize logistics effectively, and oversee all aspects of production. Ability to work in a fast-paced environment; manage and prioritize multiple projects with competing deadlines; work independently with self direction; work actively with a team to achieve common goals. Experience with AIDS/LifeCycle or similar fundraising events. This position works evenings and weekends on a regular basis.
EDUCATION AND/OR EXPERIENCE:
High School diploma or equivalent and two years experience in events production, fundraising or customer service required. Valid CA driver’s license required. Experience supervising volunteers preferred.
PHYSICAL DEMANDS:
Skill in operating standard office equipment required. Ability to perform routine bending, stooping, twisting, and reaching. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
This position requires working evening and weekend hours on a regular basis and staffing the AIDS/LifeCycle event, including pre and post production duties. The AIDS/LifeCycle event production involves working 16 consecutive days with long hours (up to 19hours per day) during the event. Significant walking, lifting, standing, driving, and camping out doors.
WORK ENVIRONMENT:
This position is primarily located at 1035 Market street, San Francisco, but requires frequent travel to off site locations.
The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for personnel so classified.
HIV AND AIDS AT THE FOUNDATION:
San Francisco AIDS Foundation recognizes the value of having significant representation of people living with HIV infection and AIDS in all departments and all at all levels of staff and management. The foundation provides an HMO plan with no pre-existing conditions clause for employees working 20 hours or more per week. All employees with disabilities, including people living with HIV infection, may request reasonable accommodation (as defined by the Americans with Disabilities Act and California Department of Fair Employment and Housing Act).
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT:
The San Francisco AIDS Foundation is an Equal Opportunity employer. We actively seek applications from people living with HIV/AIDS, and other disabilities, women, gay men, lesbians, transgender, queer and people of color.
APPLICATION PROCESS:
Email résumé and cover letter explaining relevant experience to: jobs@sfaf.org Attn: ALCSEC
OR FAX to : Human Resources ATTN: ALCSEC
415-487-3019
DEADLINE: Open Until Filled
NO PHONE CALLS PLEASE
Monster - 11 months ago
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