Administrative Officer
Department of Defense - Washington, DC

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As a member of the United States Intelligence Community, the Defense Intelligence Agency (DIA) is a Department of Defense combat support agency. With over 16,500 military and civilian employees worldwide, DIA is a major producer and manager of foreign military intelligence. We provide military intelligence to warfighters, defense planners, and defense and national security policymakers in the Department of Defense and the Intelligence Community in support of U.S. military planning and operations and weapon systems acquisition. We invite you to learn how you can become a valued member of the DIA team.

We are committed to:
Service to our country, our community, and our fellow citizens.

Dedication, strength, and urgency of purpose to provide for our nation's defense.

Customer-Focus in the products and services we provide.

Integrity and accountability in all of our actions and activities.

Commitment to inquiry, truth, and continuous learning.

Creativity and innovation in solving problems, discovering facts, and creating knowledge.

Teamwork through internal and external partnerships.

Leadership at all levels within Defense Intelligence and the Intelligence Community.

KEY REQUIREMENTS

  • U.S. Citizenship - Drug Test - Security Investigation
DUTIES:
The incumbent serves as an Administrative Officer with responsibility for identifying, obtaining, monitoring, and/or advising on a variety of management services essential to the direction and operation of the organization. As such, the incumbent is responsible for administering a wide range of administrative functions with primary focus on fiscal and human resources. May execute a variety of other administrative functions such records management, information management, manpower utilization and control, security administration, property management, reports management, and/or other related activities. Ensures coordination, adequacy, and timeliness of all suspense actions, studies and reports, and establishes various internal procedures and methods.

Position is within the Directorate for Human Capital Headquarters.

Administers operations management support for the organization as well as may execute a variety of other administrative functions such as engineering and space management, records management, information management, manpower utilization and control, security administration, operations security coordinator, property management, reports management, safety officer, Continuity of Operations (COOP), Mission Assurance Program, Mission Recovery, Emergency Management Program and/or other related activities.

Identifies, monitors, and advises management on current and potential issues/problems concerning the utilization of resources.
Analyzes historic operational resource data trends; develops projections for future requirements; and contrasts actual data to objectives and priorities. Provides, secures, or negotiates for the resources or services needed to run and manage the organization. Develops, executes, and monitors the organization’s space management and mission assurance plans. Administers the organization’s operation security activities. Consults with management on establishing and maintaining sound organizational structures, improving management methods and procedures.

Maintains knowledge of current authorized manpower. Coordinates actions, clarifies responsibilities and timelines for completion. Consolidates data as necessary and reviews to ensure accomplishment of objectives, timeliness, and acceptability. Provides advice and guidance to enhance directorate operations. Develops and/or modifies internal administrative processes and procedures for use in improving and standardizing business operations. Interprets policies and regulations and is the point of contact for resolving complex operational problems for management. Leads or participates on an administrative team on special projects or studies. Serves as a representative on working groups to plan and develop internal strategies to address administrative issues and concerns. Performs other duties as assigned.

Assignments require knowledge of a wide range general management and administrative principles, practices, methods, and techniques and skills in applying this knowledge to difficult and complex work assignments. A thorough and detailed knowledge of and skill in applying analytical and evaluative techniques for developing new or modified administrative work methods, approaches, or procedures; and identify, evaluate, and recommend solutions to complex issues and/or problems.

Comprehensive knowledge of management, analytical, evaluative, and organizational principles, and skill in integrating management services. Knowledge or understanding of agency mission assurance, emergency management, safety, engineering and space management, operations security. Comprehensive knowledge of personnel laws and regulations as well as associated procedures that govern operations and activities.

Other Requirements

May be required to perform duty at other operating locations.

Relocation (permanent change of station) costs may not be authorized.

Law Enforcement Availability Pay (LEAP) not authorized.

Current Federal employees (non-DIA) must also submit a copy of the SF50, notification of personnel action, that documents their appointment to or promotion to the highest grade held.

All DIA employees are subject to world-wide deployment to crisis situations and may be required to serve anywhere in the world.

All DIA employees are subject to initial and a periodic counterintelligence-scope polygraph tests.

Availability for shift work, extended hours, and travel is required for this position.

All employees are required to sign an agreement not to disclose, in any fashion, classified information to unauthorized persons. An agreement is also required to authorize agency pre-publication review of certain material prior to disclosure during and after employment with DIA.

DIA is an equal opportunity employer. All qualified candidates will be considered regardless of political affiliation, race, color, religion, national origin, sex, sexual orientation, marital status, age, disability, personal favoritism, protected genetic information, or other non-merit factors. DIA provides reasonable accommodation to applicants with disabilities, as appropriate. If you need a reasonable accommodation for any part of the application and hiring process, please contact the servicing Human Resources Specialist/Manager.

If you are claiming 5-points Veterans’ preference, you must submit a copy of your DD-214, Certificate of Release or Discharge from Active Duty, or other documentation that supports your claim. Applicants claiming 10 points veterans’ preference must submit a DD-214 and Standard Form 15, Application for 10-Point Preference, as well as required documentation indicated on the form. Lack of supporting documentation will result in the Agency’s inability to recognize veteran status for this announcement.

Employees must participate in the DoD Direct Deposit/Electronic Fund Transfer of Pay (DD/EFT) Program, with net pay deposited directly into the employee's account of choice at his/her designated financial institution.

QUALIFICATIONS REQUIRED:
All applicants must be U.S. citizens and are subject to a thorough background inquiry.

Mandatory Assessment Factors
1. Communicates moderately complex information, concepts or ideas in a confident and well-organized manner
2. Develops solid relationships with customers through regular contact to understand needs
3. Provides high quality products and services tailored to customer needs
4. Experience handling and prioritizing multiple projects in a fast-paced environment under tight deadlines.
5. Experience in Operations Management, including Continuity of Operations (COOP) / Disaster Preparedness, Mission Assurance Program, Mission Recovery, Emergency Management Program and Space Management processes.

Highly Desired Assessment Factors
1. Possess a Bachelor's degree in Business, General or related subject.
2. Demonstrates excellent customer service including anticipating customer needs, dealing with difficult customers and developing effective relationships with customers.

HOW YOU WILL BE EVALUATED:
QUALIFICATIONS:Basic Requirements:
You must possess 1 year of specialized experience at the level of difficulty and responsibility equivalent to the next lower qualifying band or equivalent GS/GG level, which is directly related to the position being filled. Your experience must demonstrate possession of the necessary knowledge, skills, abilities, and competencies to successfully perform the duties of the position.

Please note that some occupational series have specific mandatory education and/or experience qualification requirements, therefore we recommend that you refer to the appropriate Office of Personnel Management (OPM) Qualification Standard for additional detail regarding how your education and experience will be evaluated (http://www.opm.gov/qualifications/standards/indexes/num-ndx.asp).
All qualification requirements must be met by the closing date of the announcement.

HOW WILL I BE EVALUATED:
DIA will evaluate your online application to ensure it demonstrates the knowledge, skills, abilities, work experience, and mandatory education (if applicable) required to successfully perform the duties of the advertised position. We will also evaluate your responses to the mandatory position-related assessment factors to ensure they are substantiated in your application (work experience). If our evaluation demonstrates that you meet the position's requirements, your application will be forwarded for further consideration.

Other Information: This announcement may be used to fill additional vacancies during the next 90 days.

Applicants must ensure work experiences clearly demonstrate knowledge of the subject matter pertinent to the position and the technical skills to successfully perform the duties of the position.

Your application cannot be processed without your responses to the mandatory position-related assessment factors. In addition, your application will be used for the qualifications review/verification process.

If you submit responses to the mandatory position-related assessment factors but not a complete application, you cannot be considered for the position. Your application will be appropriately documented and you will be removed from competition.

You are not required to submit responses to the highly desired assessment factors, but it is encouraged. DIA uses the highly desired assessment factors to identify the best qualified applicant in cases where several applicants appear to be comparatively qualified based upon their application and responses to the mandatory position-related assessment factors.

ONLINE APPLICATION:
Your online application must clearly indicate that you possess the education and mandatory qualification requirements for this position, as specified in this vacancy announcement. Please note that some vacancy announcements may not specify education and/or mandatory qualification requirements, therefore we recommend that you refer to the appropriate Office of Personnel Management (OPM) Qualification Standard for additional detail regarding how your education and experience will be evaluated (http://www.opm.gov/qualifications/standards/indexes/num-ndx.asp).

ASSESSMENT FACTOR RESPONSES:
For each of the following mandatory (required) assessment factors use the drop-down menu to select a response from the choices below (A-E) that best describes your highest level of training and/or experience in performing the task.

A - Lacks education, training or experience in performing this task
B - Has education/training in performing task, not yet performed on job
C - Performed this task on the job while monitored by supervisor or manager
D - Independently performed this task with minimal supervision or oversight
E - Supervised performance/trained others/consulted as expert for this task

For each of the following highly desired assessment factors (optional) select "Yes" or "No" from the drop-down menu as your response. Ensure your affirmative responses are supported in the appropriate section of your application.

BENEFITS:
Please visit our web site, www.dia.mil. Under the “Careers” heading on our web site, you will find a listing of benefits available to DIA employees.

OTHER INFORMATION:
DIA positions are in the Excepted Service under 10 USC 1601 appointment authority. All candidates must be U.S. citizens and are subject to a thorough background inquiry and any required medical examinations. All applicants conditionally selected for this position and all DIA employees are subject to initial and a periodic counterintelligence-scope polygraph tests. All applicants conditionally selected for this position will be required to submit, prior to appointment, to urinalysis, to screen for illegal drugs. Employees are required to sign an agreement not to disclose, in any fashion, classified information to unauthorized persons. All civilian employees are required to participate in the DOD Direct Deposit/Electronic Fund Transfer of Pay Program. All candidates will be considered without regard to race, color, religion, sex, national origin, age, marital status, disability, or sexual orientation. Veterans who are preference-eligible or who have been separated from the armed forces under honorable conditions are encouraged to apply.

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