The Secretary to the Vice President/ CFO serves as the communications link between the Office of the Vice President and students, faculty, staff and members of the outside public. This position manages all correspondence and schedules meetings and appointments as appropriate.
Essential Job Duties and Responsibilities:
• Assist in the preparation of agendas and other documents for the Administration/ CFO Finance Council meetings; attends Council meetings as a team member, takes notes and transcribes and distributes minutes.
• Serve as the communication link between the Office of the Vice President, and all inside and outside parties including, but not limited to, students, faculty, staff and the external public.
• Review and prioritize all incoming correspondence including telephone calls and electronic mail and takes the initiative to follow up, gather additional information if necessary and/or route the correspondence to the appropriate individual or department.
• Maintain the day-to-day calendar of activities for the Vice President as needed, including arranging meetings and appointment in the most efficient manner.
• Prepare all outgoing correspondence for the Vice President, including Board materials and College-wide communications n a timely and efficient manner.
• Record and track all College contracts and other documents requiring attention and action by the Vice President: gather additional information to solve problems when contracts are incomplete and/or not completed correctly.
• Interface with the College management information system with regard to entering requisitions and obtaining financial reports as requested by the Vice President. Prioritize all work and determine the best distribution means and schedule; share information on a need-to-know basis and maintain confidentiality of critical documents and activities.
• Assist members of the Administration Council with clerical needs, document retrieval and system data entry.
• Perform other related duties as assigned by the Vice President.
• High school diploma or GED equivalent, and 60 credit hours in related coursework and seven (7) years relevant work experience OR the equivalent combination of education and work experience.
• Proficiency in a wide variety of clerical skills including technical skills in word processing, spreadsheets and developing and managing a database.
• Proficiency in the English language including usage, grammar and spelling.
• Excellent interpersonal and communication skills.
• Professional attire and presentation reflective of an executive level office professional.
. Possess motivation and initiative, resourcefulness and good judgment.
• Ability to work independently, prioritize workload and maintain a high level of confidentiality.
Open Until Filled
Special Instructions to Applicants:
Must be current WCC OPT union member to apply.