5892-Administrative Manager-Supervisor III (HHS-Mental Health)
Jackson County, OR - Medford, OR

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Jackson County is looking to recruit, hire and retain the best employees!

Pre-Employment Requirements and/or Preferences:
  • Knowledge of Medicaid billing rules preferred.
  • Knowledge of professional accounting principles, theories, concepts, practices and terminology preferred.
  • Knowledge of grant and contract administration preferred.
  • This position will manage the daily administrative operations and supervise ten clerical staff; assist the Mental Health Business Manager to comply with budgetary requirements, address workflow, workloads and assign duties among clerical staff.
  • Transcripts must be submitted in order to meet the educational requirements of this posting.
  • Must pass a criminal background check prior to hire.
  • Must pass a pre-employment drug screen prior to hire.
  • Must submit an acceptable DMV certified court print prior to hire.
Job Duties and Requirements:

I. Position Summary

Plans, organizes, and supervises specialized and technical functions for a department, requiring advanced technical expertise in the area of assignment. Performs various administrative and supervisory functions, including budgeting, payroll, purchasing, personnel, office management, and related activities to support department operations. Assist in the development of division/program goals, objectives, policies, and procedures.

II. Supervision Exercised

Acts as a supervisor to various classifications.

III. Examples of Essential Position Duties
  • Provides program direction and oversight, performs planning functions to achieve goals, prepares necessary work or service contracts, supervises day-to-day activities, and conducts technical review and analysis of program operations to assure compliance with established operating procedures, standards, and legal requirements.
  • Assigns, supervises, coordinates, schedules and evaluates the work of assigned staff; plans and organizes workloads and staff assignments; advises, assists, and trains subordinates as necessary; conducts performance evaluations and makes recommendations regarding the transfer, promotion, or termination of subordinate staff; may recommend and implement approved disciplinary actions as warranted; may perform personnel administration functions.
  • Assists in the development and preparation of the budget for assigned activities; monitors budget, expenditures, billings, and the receipt and transmittal of department funds. May oversee or perform purchasing, accounting, and inventory control functions; recommend purchases for specialized equipment needs. Analyzes and recommends improvements to existing facilities, equipment, data processing resources, and operating systems of the department.
  • Supervises the preparation of written documentation and the processing of forms assuring compliance with procedures and accurate records of activities. Directs the development and maintenance of systems and detailed records, files, and logs.
  • Performs the most complex and technical tasks for assigned program, requiring detailed analysis and technical expertise in the area of assignment and independent judgment to complete assignments.
  • Assists in the development and implementation of division, department and/or program goals, objectives, procedures, and short and long-range plans. Develops, recommends and implements policies, procedures, and office systems.
  • Acts as key liaison with other departments and outside agencies to coordinate activities; provides detailed and/or technical information and assistance to staff, officials, organizations, and the public regarding department/program operations and policies.
  • Remains current on legislation, legal requirements, and ordinances affecting unit operations and interprets information to advise staff or subordinates of any applicable changes in procedures to reflect revised legal requirements.
  • Directs the resolution of inquiries, problems, complaints, or emergencies affecting availability or quality of services. Responds to the most sensitive, technical, or complex inquiries or service complaints.
  • Adheres to County and departmental policies and procedures as well as safe work practices, policies and procedures.
  • Develops and maintains effective working relationships with other staff, public officials, the general public and representatives of other agencies.
  • Attends and participates in required trainings.
  • Has regular and reliable attendance.
  • Working irregular hours is required.
  • Performs other related duties as assigned.
IV. Knowledge, Skills and Abilities
  • Comprehensive knowledge of the functions and procedures of a specific department and general knowledge of the County-wide departmental functions and procedures.
  • Thorough knowledge of and ability to interpret and apply County/department policies and procedures and legal requirements applicable to area of assignment.
  • Thorough knowledge of supervisory and office administration principles and practices including planning, budgeting, direction, coordination, and evaluation.
  • Thorough knowledge of office practices, procedures, and related equipment.
  • Thorough knowledge of and ability to use business English, including composition, spelling, grammar, punctuation, and letter format.
  • Knowledge of the fundamental principles and modern practices of administration, including those related to management, personnel, and general budgetary, accounting, and fiscal practices.
  • Excellent oral communications skills to explain policies and procedures and to work effectively with other employees, agencies, and the general public using courtesy, tact, and good judgment.
  • Skill in operating standard office equipment such as typewriter, computer terminal, word processor, transcriber, calculator, and photocopier.
  • Ability to perform planning and budgeting functions and to assist in the development of departmental goals and objectives.
  • Ability to set work priorities and train, direct, motivate, and evaluate the work of assigned staff.
  • Ability to organize and oversee work programs, including monitoring budgets and funding, work schedules, and progress reviews.
  • Ability to establish and maintain accurate and effective record keeping and information systems and accurate records of assigned activities and operations.
  • Ability to analyze and make decisions and judgments relating to area of responsibility.
  • Ability to supervise the preparation of effective written reports, correspondence, memoranda, and other written documents.
V. Minimum Requirements (Performance of the essential duties of this position includes the following requirements, physical demands and/or working conditions)

Education and Experience
  • Bachelor’s degree in business, office administration, or related field AND three years experience in the area of assignment AND an additional two years of administration, program coordination, and budgeting experience AND one year of supervisory experience; OR
  • any combination of education and experience which would provide the applicant with the desired skills, knowledge, and ability required to perform the job.

Licenses, Certificates and Other
  • Valid Oregon State Driver’s License with an acceptable driving record required for some positions.
  • Notary Public may be required for some positions.
Physical Demands (Performance of the essential duties of this position includes the following physical demands and/or working conditions)

Typically requires climbing, stooping, kneeling, crouching, reaching, standing, walking, sitting, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions. Requires exerting up to 20 pounds frequently, 50 pounds occasionally, of force to move objects. Minimum physical effort is required. Some positions require driving and travel.

Working Environments

Work is generally performed in an office environment.

VI. Additional Information

This classification description is not intended to be an exhaustive list of duties, knowledge, skills, abilities, or requirements, as any one position in this classification may be assigned some or all of these duties, in addition to other duties not explicitly listed here. The various duties, responsibilities and/or assignments of this position may be unevenly balanced and change from time to time based upon matters such as, but not limited to, variations in the shift, work demands, seasons, service levels and management’s decisions on how to best allocate department resources. Any shift, emphasis or rebalancing of these assigned duties, responsibilities and/or assignments does not constitute a change in the job classification.

Equal Opportunity Employer:

JACKSON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

We do not discriminate on the basis of race, religion, color, sex, age, national origin or disability. Upon request, special accommodations and/or assistance will be gladly provided for any applicant with sensory or non-sensory impairments. Because of the Immigration Reform Act of 1986, persons hired by the county must be able to present acceptable documents verifying identity and authorization to work in the United States. For a copy of Jackson County’s Equal Employment Opportunity Plan, visit our web site at www.jacksoncounty.org or call 541-774-6036.

Jackson County, OR - 17 months ago - save job - block
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