85655 - Sr Administrative Associate Pro-Tem Solutions, Inc -
South San Francisco, CA
Duties:
The Sr. Administrative Associate will report to the Director of Workplace of Workplace Planning in South San Francisco .
This position provides primary support to the department director and assists staff of 12 with administrative support including: Scheduling meetings and managing heavy calendar, mail, correspondence and messages for the department director.
Prepare meeting agendas and meeting minutes.
Supports staff in preparation of presentations, purchase requisitions, checks requests and training registration.
Provide scheduling support for staff for executive level and interdepartmental attendee meetings.
Maintain distribution lists, group rosters, organizational charts, department administrative procedures, web page content, library resource center and filing both paper and electronic.
Coordinates department training requirements.
Organize conferences, workshops, training, offsite and team building events.
Keeps tracks of all department activities cost and manages the related budget.
Skills:
The candidate must be proactive, self-motivated, flexible, team-oriented and able to manage conflicting and changing priorities and perform in a collaborative team environment with minimal supervision.
Strong organizational and communication skills are required as well as the ability to establish strong working relationships with other senior administrative assistants.
Must be proficient with Google calendar, Microsoft Outlook, and Word.
Education:
5+ years experience in a position-requiring superior interpersonal, verbal and written communication skills desired.
Pro-Tem Solutions, Inc - 11 months ago
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