A/E Project Manager Assistant (Charlotte)
Clark Nexsen - Charlotte, NC

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Project Manager Assistant (Architectural & Engineering)

Listing 2.09.03v2

Open Date: Thursday, April 4, 2013
Close Date: Thursday, April 18, 2013 COB

An Equal Opportunity Employer - M/F/D/V. AAP. Drug-free workplace. E-verify. Applicants must be legally authorized to work in the U.S. We do not typically sponsor H-1B visas. Must apply online through corporate website at www.clarknexsen.com.

Firm Description

Celebrating over 90 years of success, Clark Nexsen, PC is a full-service, multi-discipline architectural and engineering design firm. We are headquartered in Norfolk, Virginia with offices in Washington DC, Raleigh, Charlotte, and Asheville, NC, Richmond and Roanoke, VA, and Macon, Brunswick, and Atlanta, GA. Our 500+ employees enjoy competitive compensation and benefits, an upbeat and professional work environment, and numerous opportunities for career development. We are ranked among the top 200 international A/E design firms by Engineering News-Record and have been recognized many times as one of the Top 10 Best Places to Work. We promote strong ties with the communities in which we live and work - our employees are involved in countless community service projects.

Generous benefits include Health, Dental, 401k, Short- and Long-term Disability, Vacation/Sick. Optional Aflac, Flexible Benefits, and Legal Resources available.

Job Description

We seek to a hire a Project Manager Assistant who will be responsible for assisting Project Managers, the Administrative Manager, and/or the Managing Principal with the administrative and financial management of multi-discipline design projects within a large A/E firm. Specific areas of involvement and responsibilities include:

• Assisting the Project Manager with the preparation and subsequent administrative processing of Contract Documents
• Assisting with the preparation of RFQs and proposals
• Assisting with the preparation and tracking of monthly invoices to clients
• Processing invoices from sub-consultants for payment
• Preparing monthly invoice and consultant liability projections and other financial reports as requested
• Establishing, updating, and maintaining detailed project information in Deltek Vision, the company's project management software (resources, budgeting, etc.)
• Preparing various project management reports and assisting the Project Manager with training and vacation schedules of project staff
• Preparing for and participating in monthly project review meetings
• Tracking professional license status, renewals and continuing education hours for licensed professionals using Vision and EdTrak
• Assisting project team members with travel arrangements as requested
• Assisting with maintaining the submittal shipping log
• Attending project kickoff meetings and others as required
• Providing general administrative support as requested by Project Managers, the Administrative Manager, and Principals
• Communicating with clients, design team members, and others as required


The ideal candidate will minimally have the following:

• High School Diploma or GED

Additional consideration will be given for:

• Associates or Bachelors Degree in a business/accounting/finance-related field
• Post high-school education in English
• Post high-school education in Administrative Assistance or Project Management

Certifications and Accreditations

Additional consideration will be given for candidates who have obtained the following certifications:

• Certified Design Firm Administrator (CDFA)

Software Skills

The ideal candidate will be proficient in using the following programs:

• MS Word
• MS Excel
• MS Outlook
• MS PowerPoint

Additional consideration will be given for experience with the following programs:

• Deltek Vision
• AIA Contract Documents
• Newforma Project Center
• Microsoft Project or similar project management software

Career Experience

The ideal candidate will have had at least 2+ years of administrative experience in an architectural, engineering, or construction firm OR 2+ years of similar experience that included administrative, accounting, and financial management tasks.

Other Criteria

The ideal candidate will:

• Live locally or have local ties to the area
• Present an organized application and resume. Affirmative answers to relevant experience questions in the application should be clearly backed up in the application itself and within your resume (which can be attached) .
• Possess excellent written communication skills, being able to prepare effective and concise documents, free of grammatical and spelling errors. (Your on-line application and resume will be reviewed for written communication skills, completeness, and attention to detail.)
• Possess strong verbal communication skills
• Have an enthusiastic, client-oriented, can-do attitude with a desire to provide outstanding professional services
• Be dedicated to his or her professional development as well as the success of colleagues and the firm as a whole

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