ADMIN SUPPORT SPECIALIST
University of North Carolina - Chapel Hill, NC

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Minimum Education and Experience:
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Essential Skills, Knowledge and Abilities:
This position is being recruited at the Journey competency level under the Career Banding program. The hiring range for the position is $32,440 - $38,042, and the salary grade equivalent is 61. **************************************************************************************************** POSITION DESCRIPTION: There are three primary areas in which this position supports the Hunt Institute: Program Support, Administrative Support, and Event Support. The position's Program Support duties include managing the data entry into and ensuring integrity of the Hunt Institute's contact & relationship management database, scheduling, preparing, and distributing the agenda for staff meetings, managing senior staff itineraries and calendars (as necessary), drafting letters and memos for internal and external communications, conducting research to assist with Hunt Institute program needs as directed, and coordinating and completing mass mailings of Hunt Institute material. The positions Administrative Support duties include answering the main phone line and directing calls appropriately, general office reception, maintaining all VoIP phone accounts, ordering and stocking office supplies and coordinating ordering for technical supplies with IT and accounting personnel, processing, sorting and distributing mail, and managing general office needs (celebrations, office/equipment repair, cleaning schedules). Event Support for this position include providing event logistical support and coordination for Hunt Institute external meetings/conferences, providing travel support for Hunt Institute staff, guests, and advisors, supporting internal meetings and conference calls (board meetings, weekly calls, etc.) by scheduling, taking and editing minutes, preparing and distributing materials, and coordinating schedules and agendas, ordering supplies, and photocopying and compiling material for meetings hosted at the Hunt Institute.
ESSENTIAL SKILLS: Experience with database management and data entry is required, as are demonstrated office/administrative management capabilities, event management experience, executive level record keeping and note taking capability and mastery of professional and effective written and verbal communication. Advanced Microsoft Office suite skills and knowledge of specific functions like mail merges; template creation, etc. are also required.

Preferred Qualifications:
Bachelor's degree and experience in a corporate, academic, or nonprofit office setting; or equivalent combination of training and experience is preferred. Knowledge of vendor management and Project/program management experience are preferred; Salesforce experience is a plus.

Special Physical/Mental Requirements:
Position/Work Schedule Requirements:
M-F 830 - 530

University of North Carolina - 19 months ago - save job - block
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