SUMMARY: The Administrative Assistant HR provides generalist Human Resources support for all HR programs and functions including training, talent acquisition, payroll, performance management, employee relations, workers comp, benefits, policy and procedure review and maintenance, and special projects by performing the following duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES : Other duties may be assigned.
Coordinates the planning, scheduling of various human resources including but not limited to training employee surveys, employee communications, special event planning, and preparation of meeting agendas, minutes and materials. Provide HR administrative support for all HR functions including general clerical duties not limited to: Opening , sorting, and distributes incoming correspondence, copying, faxing, mailing, and prepares department correspondence such as HR Newsletters, agendas, meeting minutes, and makes arrangements for meetings to include travel. Supports HR Managers, Director(s) and VP with project-based work and provides support to departmental staff, as requested. Organizes and maintains HR file system, scans invoices/documents for electronic storage, and files correspondence and other records. Updates and maintains policies, procedures and ensures documents are accessible and current on the company intranet. Coordinates exit surveys and interviews with employees terminating employment with the Company. Monitor and track reasons for leaving the company per content from the exit interview form. Develop, maintain, and distribute the Company-wide turnover report and any other reporting for specific department needs as requested by leadership. Proactively assist in the recruitment of highly qualified employees including developing job descriptions, placing job postings, interview scheduling making candidate contacts via phone and email to convey information throughout the hiring process. Oversees the background process, system set-up and vendor relationship. Requests background checks and drug screens on potential hires, field questions regarding clarification of individual backgrounds and drug screens. Conducts New Hire Orientation and Tours at Home Office. Addresses HR policy and benefit questions from employees and managers. Maintain confidentiality in all aspects of staff, employee, company and information of a sensitive nature such employment status, benefits, leave and information protected by law. Handles department purchases, invoicing, expense reporting using proper procedures and within the assigned budget.
This job has no supervisory responsibilities.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
High School Diploma or General Education Degree (GED) and two years of varied/progressive HR or related business experience. PHR, SPHR or other HR certification preferred. Associate's degree (A. A.) or equivalent from two-year college or technical school in Human Resources Management, Business or related field preferred. Some travel required.
Certificates, Licenses, Registrations
Valid drivers license
PHR certification preferred
To perform the job successfully, an individual should demonstrate the following competencies :
Teamwork Exhibits objectivity and openness to others views; Gives and welcomes feedback; Contributes to building a positive team spirit. Business Acumen - Understands business implications of decisions. Ethics Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values. Professionalism Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Dependability Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
This position requires 25%-35% local travel and occasional out of town travel.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to stand and walk. The employee is occasionally required to use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds.
As a family-owned and operated company, Constant Care Family Management understands the importance of maintaining a healthy work/life balance. We provide a healthy and flexible approach to working hours, alongside offering competitive pay, excellent opportunities for career development and advancement, and great benefits, including Medical, Dental, and Vision, Life Insurance, Paid Time Off, Sick Pay and performance incentives. Full and Part Time employees are eligible to participate in our company 401(k) plan which includes an employer match.
We work hard to maintain our superlative standards, therefore, all offers of employment with Constant Care Family Management are contingent upon an adequate background check as well as a drug screen, and TB testing (if required by the position). Constant Care Family Management also utilizes the E-Verify program to confirm work authorization with the Social Security Administration and the Department of Homeland Security.
Constant Care is an Equal Opportunity Employer
Thank you for your interest in Constant Care.
Constant Care Family Management - 9 months ago