ADMINISTRATIVE ASSISTANT I - 62.5% College-to-Career Disability Resources
Santa Rosa Junior College - Santa Rosa, CA

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The Disability Resources Department of Santa Rosa Junior College is seeking a qualified individual with demonstrated clerical and customer service skills to join an outstanding team of faculty and staff to provide high quality services to our district, our community, and most importantly to our students. This position is a part-time, 12 months per year, categorically funded Classified position. Hours of employment will be 8:30 a.m. to 3:00 p.m., Monday, through Thursday. Candidates must have scheduling flexibility to meet the changing needs of the department. Appointments are contingent upon funding and Board approval. PROGRAM DESCRIPTION The C2C Program is a Cooperative Contract Program with the California Department of Rehabilitation designed to provide educational and vocational support and training for students with intellectual disabilities. This is a program designed to serve 60 students per year. Funding through June 2014 is secured, however funding for future cycles is dependent on the ability of the C2C program to show measured success in securing long term employment for program participants. All C2C students will at minimum be enrolled 50% of the time in courses or work settings with their non-disabled peers. It should be noted that while the C2C is a program that is inclusive in nature, it is also designed to meet the unique needs and challenges of students with intellectual disabilities both in post secondary education and the workforce. For some students, ongoing vocational support may be critical to continued success in the workplace; while years one and two develop the skills needed to work and thrive in the community, year three of C2C will focus on employment in the community as well as assist students in connecting with local agencies that can provide ongoing support. POSITION DESCRIPTION Under general supervision, perform administrative support duties requiring proficiency in more than one of the areas of office management, fiscal management, or customer relations; may supervise and organize the work of student employees and short term, non-continuing personnel; and perform related work as required. QUALIFICATIONS Required Abilities and Knowledge: The ability to Perform detailed clerical and administrative support work with accuracy and speed; type or keyboard with accuracy and efficiency from clear copy or handwritten notes; compose correspondence and accurate reports with direction; analyze situations accurately and take appropriate action; communicate effectively in English; follow and give oral and written directions; perform mathematic calculations with accuracy; develop and maintain statistical records; apply District policies and procedures for assigned area(s)/department(s); interact with other employees, students, and the public in a helpful, courteous and friendly manner; maintain effective working relationships; demonstrate sensitivity to, and respect for, a diverse population. The knowledge of modern office methods and practices including filing, proofreading, formatting, report writing, basic bookkeeping and fiscal management; proper English usage, spelling, vocabulary, and grammar; current office equipment, technology and standard computer software such as Microsoft Excel, Outlook, Word, and internet navigation and web site maintenance programs; proper reception and telephone etiquette. Preferred :
  • Type or keyboard at a minimum of 45 words per minute.
Required Education and Experience: Graduation from high school AND a minimum of one year of administrative assistant experience. Preferred :
  • Experience working with individuals with disabilities.
If you do not possess the minimum qualifications exactly as stated above, you must file for equivalency. If claiming equivalency, applicants are responsible for documenting all course work, degree programs and related professional experience at the time of application. SCOPE The Administrative Assistant I classification performs detailed administrative tasks for an assigned area(s)/department(s); provides administrative and clerical support to assigned supervisor(s); answers questions and directs inquiries within assigned area(s)/department(s).Typically, this classification will support a relatively small to medium-sized area(s)/department(s). DISTINGUISHING CHARACTERISTICS The Administrative Assistant I classification is distinguished from the Clerical Assistant by the increased responsibility and skill expected in the duties of this classification, including supervision of short term, non-continuing personnel. Incumbents may be expected to compose correspondence and forms, including Personnel Action Forms; may track and organize complex paperwork; may monitor budgets and establish and maintain general office systems. Incumbents are expected to have general knowledge of the responsibilities of other departments; computer skills include the ability to use common software applications for spreadsheets or databases, word processing applications, and may update and/or maintain a web site. AAIs may serve as an area(s)/department(s) receptionist. EXAMPLES OF DUTIES Assists students, staff and the public and refers to appropriate area/department if needed; performs various administrative support tasks related to an assigned area(s)/department(s); organizes, prioritizes, and completes tasks in a timely manner; answers questions and explains District policies and procedures related to the assigned area(s)/department(s); keyboards reports, correspondence, memos, forms, agendas, faculty evaluations, meeting minutes, purchase requisitions, directories, and tables; proofreads documents for accuracy, completeness, and conformity to established formats; enters course outline submissions and revisions into the College curriculum database from material provided; schedules meetings and conferences; attends meetings, takes notes and prepares minutes; monitors budgets; prepares purchase requisitions, budget transfers and supply orders electronically; creates and maintains spreadsheets and databases; compiles statistical information and prepares reports; collects monies received, issues receipts and prepares bank deposits; updates and/or maintains a web site; provides administrative support for assigned area(s)/department(s); oversees the maintenance and repair of department office equipment; delivers, retrieves and sorts area/departmental mail; maintains complete and accurate filing systems; may supervise and organize the work of student employees and short-term, non-continuing employees. APPLICATION PROCEDURES In order to be given priority consideration for this position, applicants must submit AN ORIGINAL PLUS ONE COPY OF EACH of the following documents by the priority filing deadline:
  • A completed Santa Rosa Junior College Classified Application Form and Personal Data Form. Voluntary Data Form is optional.
    • If applicable, completed Equivalency Application.
  • A statement describing your demonstrated experience in understanding and being sensitive to the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students and staff.
  • A cover letter explaining your interest in the position, including how you meet the requirements and are qualified to perform the duties as listed in the Examples of Duties section of this announcement including computer and assistive technology experience.
  • Current Resume.
  • If applicable, current typing certificate (within the last six months showing 45 net words per minute.
  • Completed Supplemental Questionnaire. PLEASE SUBMIT ONLY MATERIALS REQUESTED.
    (In loose-leaf form - no folders or binding please.) COMPENSATION AND BENEFITS
    • Salary Range (pro-rated): $1,985 - $2,414 per month based on the 2013/14 Classified Salary Schedule) with a maximum initial placement at $2,189 (placement within this range based on experience as documented in application materials.)
    • Fringe benefits: The District offers a competitive health & benefits package for employees and eligible dependents (benefits are pro-rated for part-time employees).
    • Leave/Holiday time: Full-time classified members earn 8 hours of sick leave and start off accruing 6.67 hours of vacation for each month worked (accrual rate increases after third year of employment and rates are pro-rated for part-time employees). Employees are also compensated for holidays recognized by the District (14 holidays/year, pro-rated for part-time employees).
    Classified employees are required to become a dues paying member of the Service Employees International Union (SEIU), or pay a service fee.

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