ADMINISTRATIVE ASSISTANT I-75% Community Education
Santa Rosa Junior College - Santa Rosa, CA

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GENERAL DESCRIPTION The Community Education Department of Santa Rosa Junior College is seeking a qualified individual with demonstrated clerical and customer service skills to join an outstanding team of faculty and staff to provide high quality services to our district, our community, and most importantly to our students. This position is a part-time, 12 months per year, regular Classified position. Hours of employment will be between 8:00 a.m. to 5:00 p.m., Monday through Friday. Candidates must have scheduling flexibility to meet the changing needs of the department. Appointments are contingent upon funding and Board approval. PROGRAM DESCRIPTION The Community Education Department offers enrichment classes to the community designed for personal interest, business, professional development, and lifelong learning. The not-for-credit (no grades or tests), fee-supported courses include a wide range of topics in art, business, computer, culture, food and wine, language, music, online, staying well, travel, and more. Community Education offers online classes through Ed2Go, guided travel opportunities through Collette Vacations, and the Alive at 25 and Traffic Violator School safety programs. Community Education coordinates two college programs that contribute to the cultural life of the community, the Arts & Lectures series, and the Chamber Concert series. Community Education offers a creative, dynamic work environment that operates much like a small business within the college. Its Bulletin is published in the fall, spring, and summer semesters. POSITION DESCRIPTION Under general supervision, perform administrative support duties requiring proficiency in more than one of the areas of office management, fiscal management, or customer relations; may supervise and organize the work of student employees and short term, non-continuing personnel; and perform related work as required. QUALIFICATIONS Required Abilities and Knowledge: The ability to perform detailed clerical and administrative support work with accuracy and speed; type or keyboard with accuracy and efficiency from clear copy or handwritten notes; compose correspondence and accurate reports with direction; analyze situations accurately and take appropriate action; communicate effectively in English; follow and give oral and written directions; perform mathematic calculations with accuracy; develop and maintain statistical records; apply District policies and procedures for assigned area(s)/department(s); interact with other employees, students, and the public in a helpful, courteous and friendly manner; maintain effective working relationships; demonstrate sensitivity to, and respect for, a diverse population. The knowledge of modern office methods and practices including filing, proofreading, formatting, report writing, basic bookkeeping and fiscal management; proper English usage, spelling, vocabulary, and grammar; current office equipment, technology and standard computer software such as Microsoft Excel, Outlook, Word, and internet navigation and web site maintenance programs; proper reception and telephone etiquette. Required Education and Experience: Graduation from high school AND a minimum of one year of administrative assistant experience AND working knowledge of numerous software programs such as Microsoft Office (Outlook, Word); and Internet navigation programs. Preferred:
  • Completion of an administrative assistant certificate (or equivalent coursework)
  • Current typing certificate (within the last six months showing 45 net words per minute)
  • Social Media experience including Facebook and Constant Contact
  • Knowledge of InDesign, File Maker Pro, SRJC's Student Information System and Escape Financial System
  • California Drivers License
If you do not possess the minimum qualifications exactly as stated above, you must file for equivalency. If claiming equivalency, applicants are responsible for documenting all course work, degree programs and related professional experience at the time of application. SCOPE The Administrative Assistant I performs detailed administrative tasks for an assigned department; provides administrative and clerical support to assigned supervisors; answers questions and directs inquiries within assigned department. DISTINGUISHING CHARACTERISTICS The Administrative Assistant I classification is distinguished from the Clerical Assistant by the increased responsibility and skill expected in the duties of this classification, including supervision of short term, non-continuing personnel. Incumbents may be expected to compose correspondence and forms, including Personnel Action Forms; may track and organize complex paperwork; may monitor budgets and establish and maintain general office systems. Incumbents are expected to have general knowledge of the responsibilities of other departments; computer skills include the ability to use common software applications for spreadsheets or databases, word processing applications, and may update and/or maintain a web site. AAIs may serve as an area(s)/department(s) receptionist. EXAMPLES OF DUTIES Assists students, staff and the public and refers to appropriate area/department if needed; performs various administrative support tasks related to an assigned area(s)/department(s); organizes, prioritizes, and completes tasks in a timely manner; answers questions and explains District policies and procedures related to the assigned area(s)/department(s); Keyboards reports, correspondence, memos, forms, agendas, faculty evaluations, meeting minutes, purchase requisitions, directories, and tables; proofreads documents for accuracy, completeness, and conformity to established formats; enters course outline submissions and revisions into the College curriculum database from material provided; schedules meetings and conferences; attends meetings, takes notes and prepares minutes; monitors budgets; prepares purchase requisitions, budget transfers and supply orders electronically; creates and maintains spreadsheets and databases; compiles statistical information and prepares reports; collects monies received, issues receipts and prepares bank deposits; updates and/or maintains a web site; provides administrative support for assigned area(s)/department(s); oversees the maintenance and repair of department office equipment; delivers, retrieves and sorts area/departmental mail; maintains complete and accurate filing systems; may supervise and organize the work of student employees and short-term, non-continuing employees. APPLICATION PROCEDURES In order to be given priority consideration for this position, applicants must submit AN ORIGINAL PLUS ONE COPY OF EACH of the following documents by the priority filing deadline:
  • A completed Santa Rosa Junior College Classified Application Form and Personal Data Form. Voluntary Data Form is optional.
    • If applicable, completed Equivalency Application.
  • A statement describing your demonstrated experience in understanding and being sensitive to the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students and staff.
  • A cover letter explaining your interest in the position, including how you meet the requirements and are qualified to perform the duties as listed in the Examples of Duties section of this announcement including computer and assistive technology experience.
  • Current Resume.
  • Completed Supplemental Questionnaire.
  • If applicable, copy of current (dated within the past 6 months) DMV printout verifying a good driving record. PLEASE SUBMIT ONLY MATERIALS REQUESTED.
    (In loose-leaf form - no folders or binding please.) COMPENSATION AND BENEFITS
    • Salary Range (pro-rated): $2264 - $2752 per month 2012/13 Classified Salary Schedule); salary reflects a 5% reduction for the 12/13 year with an equivalent amount of time off); maximum initial placement at $2496 (placement within this range based on experience as documented in application materials.)
    • Fringe benefits: The District offers a competitive health & benefits package for employees and eligible dependents (benefits are pro-rated for part-time employees).
    • Leave/Holiday time: Full-time classified members earn 8 hours of sick leave and start off accruing 6.67 hours of vacation for each month worked (accrual rate increases after third year of employment and rates are pro-rated for part-time employees). Employees are also compensated for holidays recognized by the District (14 holidays/year, pro-rated for part-time employees.)

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