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The City of Fort Worths Financial Management Services Department is seeking to fill an Administrative Assistant position with a high-energy, highly-motivated individual. The selected candidate will administer and manage all aspects of the Citys Purchasing Card Program in an accurate, effective, efficient, ethical and responsible manner.
Program aspects include policies and procedures, reconciliation, card issuance, records, documentation, training, and PaymentNet Application; investigate procurement card compliance issues by following up on unusual card activities to include problem documentation and corrective action taken; ensure proper and timely payment of charges for goods and services purchased through the Procurement Card program by monitoring the invoice payment process.
The selected candidate will be expected to protect the interests of the City regarding procurement card purchases by serving as a representative for the City in discussions between vendors or the procurement card contractor and City departments on procurement issues, shipping, receiving, invoicing, and all other areas of responsibility; maintain and audit confidential documents, records, and files in the compliance with City and State regulations; provide excellent on-call assistance to system users (including after-hours), cardholders, management, and bank representatives via phone, email and online systems.
Additionally, the selected individual will conduct new cardholder and card coordinator training; update training documents as required; and monitor links to Intranet training materials; perform duties and special projects as assigned. This is a high volume, high visibility position with heavy phone and public contact required.
Skills / Requirements
The following education and/or experience are the minimum standards which provide the requisite knowledge, skills and abilities for this position: Bachelors degree or higher from an accredited college or university with major course work in accounting, economics, public administration, business administration, human resources or related field. OR Four (4) years of increasingly responsible administrative responsibilities to include administering and managing ALL aspects of a credit card program may be substituted for the required degree.
Preference will be given to candidates who have experience coordinating credit card programs. This will include: Experience interpreting policies and procedures, reconciliation, experience investigating procurement card compliance issues, monitoring invoice payment process, serving as organization representative in discussions between vendors, contractors, and other departments on procurement issues, shipping, receiving, invoicing, and all other areas of responsibility.
OTHER REQUIREMENTS: Prefer at least four years of customer service experience, responding to requests for information and assistance from management, assist in developing program standards, policies and procedures as well as developing data and report systems to analyze the effectiveness and progress of programs. The successful candidate will be proficient with:
MS PowerPoint skills
City of Fort Worth - 10 months ago