AP Coordinator, Sarah Cannon Research Institute - Nashville, TN
Sarah Cannon Research Institute -Nashville - Nashville, TN

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Sarah Cannon Research Institute (SCRI) is a global strategic research organization focusing on advancing therapies and accelerating drug development. It is one of the largest clinical research programs, conducting community-based clinical trials in oncology and cardiology through affiliations with a network of more than 700 physicians in the United States and United Kingdom. Additionally, SCRI offers management, regulatory and other research support services to drug development sponsors and strategic investigator sites.

GENERAL SUMMARY OF DUTIES - Responsible for accounts payable and general accounting functions in support of operations. Must be able to perform a variety of complicated tasks with little or no supervision.

  • Prepare month-end accrual journal entries, as well as others assigned per the month end close checklist.
  • Post journal entries
  • Prepare assigned account reconciliations and assist finance team with other reconciliations as needed
  • Review study budget and/or contract for payment language related to processing vendor payments or patient reimbursements
  • Communicate with Legal Department, Parrallon Supply Chain and Internal Control as needed to make changes, update and/or maintain contract log
  • Prepare forms for new vendor accounts and enter vendor information into VIRA system. Resolve any issues regarding new or existing vendor accounts with Internal Control.
  • Code vendor, facility and patient invoices to be sent to the processing facility
  • Match invoices with appropriate documentation
  • Process check requests for timely payment of invoices
  • Handle specialized AP invoices that fall outside of the normal AP process
  • Process and track invoices in Lawson AP Workflow
  • Update various logs/spreadsheets used by AP for tracking payments to vendors, providers or patients
  • Provide customer service to vendors, providers and patients regarding payment/status issues
  • Maintains various logs containing pertinent vendor information, contract information, and payment schedules.
  • Communicate with various entities to ensure appropriate documents are received.
  • Follow-up on check requests in process to ensure payments are processed in a timely manner.
  • Files correspondence, and other pertinent documents as necessary.
  • Maintains and purges files on a regular basis
  • Operates standard office equipment efficiently.
  • Perform other related duties as assigned.
KNOWLEDGE, SKILLS & ABILITIES - This position requires the following minimal requirements:

  • Good communication skills, both written and oral
  • Proficiency in Microsoft Office
  • Possess an understanding of provider payment fee schedules and CPT coding
  • Ability to interpret basic study contract language as it relates to required payments
  • Interact effectively with other departments


  • Associate's degree required; Bachelor's degree preferred

  • Two to three years of progressive accounts payable experience; preferably in a clinical trial research or healthcare-related environment.
  • Additional appropriate education may be substituted for one year of healthcare accounting experience.
  • Relevant experience may be substituted for education requirements.