There is an opening in the Accounting Department of Hy-Vee Construction for a Payroll/Job Cost Accountant. The following partial job description explains this full-time Monday through Friday, position located at Hy-Vee Construction, 5605 NE 22nd Street, Des Moines, IA 50313
BRIEF DESCRIPTION OF JOB DUTIES:
This position will be responsible for all phases of Payroll from time entry to tax payments including the 8 state area as well as federal tax payments. This position also includes construction job cost accounting.
PRIMARY PAYROLL RESPONSIBILITIES:
Compute project time sheets, input and verify accuracy.
Input payroll and print checks, obtaining necessary signatures.
Maintain complete confidentiality of all payroll earnings.
Set up and maintain W-4 information for all employees.
Reconcile gross to net payroll reports and verify taxable figures.
Reconcile payroll expense and withholdings to the general ledger.
Maintain hourly employee master information in the accounting system as it relates to pay rates and withholdings.
Input and generate journal entry for salary recharge (recoveries).
Collect and report exception time for salaried employees.
Set and maintain logs and files for payroll and employee data.
Maintain payroll check stock and payroll related supplies.
Perform payroll system software testing as required.
Process employment verifications and unemployment requests with the Company guidelines and procedures.
PRIMARY JOB COST RESPONSIBILITIES:
Ensure general ledger accounts are balanced and reconciled as directed.
Execute the monthly profit projection process.
Review contracts for release of retainage and notify the Project Manager of upcoming releases.
Confirm proper coding and process all voucher information attributed to the assigned projects.
Review monthly subcontractor payment applications prior to the project team to identify issues including unapproved change orders, mathematical errors, etc. Notify the project team of change orders needing to be written. Work with the subcontractor on mathematical issues and have the pay application reissued if necessary.
Verify all invoice extensions and discount information prior to processing payment.
Monitor payable and retainage information for all subcontractors and vendors.
Manage distribution of vendor and subcontractor payments and remove from held check listing, if applicable.
Assist with subcontractor audits as directed.
Obtain lien documentation required by contract from all supplies and subcontractors and maintain an accurate log of activity.
Maintain accurate and complete contract files for each assigned construction project.
Review/file commitments according to job, verifying the accuracy of sales tax and retainage notations as well as insurance and bond requirements.
Work with the project team to resolve any discrepancies between invoice and commitments,.
Set up, monitor and close out all work orders and cost packages associated with assigned projects.
Set up appropriate cost codes as needed on assigned projects.
Review estimates prior to being transferred into the job cost system to verify cost type accuracy and the project includes amounts for standard general condition items such as general liability, MIS, etc.
Identify and report to the project team discrepancies involving payables and receivables.
Work with the project team in completing the project and subcontractor close-out checklists.
Assist in the preparation of data for the monthly projection process as directed.
Review payroll and equipment recovery postings and ensure the rates are in agreement with the rates stated in the contract and are up to date.
EQUIPMENT USED TO PERFORM JOB:
10 key calculator, telephone, copier, FAX, PC with Sage 300/Timberscan and Microsoft Office.
Anyone interested and meet the qualifications can visit with Kristen Emmerth for more information about the job at 515-645-2303.
Apply online at www.hy-vee.com under Subsidiary.
Submit resumes and cover letters by e-mail or mail to Theresa Shivvers at
Theresa.firstname.lastname@example.org or 5605 NE 22nd Street, Des Moines, IA 50313.
The deadline for applying is Monday, July 29th at 12:00 noon.