This position is responsible for the analysis and internal controls regarding the financial processes of the school especially in regards to grants and other sponsored projects. This position performs monthly routine reconciliations and authorizes all expenditures of the school, including for sponsored projects. This position works with the finance and administration manager and the associate dean of finance and administration to understand, implement, and ensure compliance with university policies related to financial administration. This position deals with highly sensitive and confidential information, including faculty and staff salaries.
1. Develop and implement reports, and other analyses to be used in developing forecasts and financial plans; compare financial status with budget and provide variance analyses as needed.
2. Solve issues and formulate strategies and process improvements; analyze spending patterns and problem areas; audit accounts and assess compliance with university and WSOM policies.
3. Review and evaluate monthly budget performance of all departments and centers; assist in developing school wide processes that improve operational efficiencies.
4. Approve all purchase requisitions, requests for payment, and expense reimbursements.
5. Reconcile the operating and funded accounts for the dean's office.
6. Responsible for confidential, strategic and time sensitive material. Relies on experience, independent judgment and decision making to plan and accomplish goals. Is empowered with a wide degree of creativity and latitude.
Grants and Sponsored Projects
7. Support the associate dean for research in monitoring grant opportunities incentives, and reporting.
8. Verify required effort certification reports, ensure proper compliance with effort certification policies and reconcile differences on a timely basis.
9. Manage pre- and post-award administration of all sponsored projects housed in the dean's office and in other departments as assigned; forecast sponsored projects revenue, expenses and indirect cost recovery; work with grantees to develop budgets, and to prepare and submit proposals; oversee proposal tracking, contract modifications and extensions, and closeouts; draft eURFs as needed.
1. Support and promote CAPS professional training.
2. Process transactions for dean's office as needed.
3. Perform other duties as assigned.
School: Daily contact with associate deans, faculty, department administrators, and other staff members.
University: Regular contact with Grants Accounting, General Accounting, Procurement and Distribution, (including Purchasing and Accounts Payable), Controller's Office, and Research Administration.
External: Contact with external vendors, independent contractors, and grant/project sponsors.
Students: Minimal contact with students.
May supervise student employees as needed.
Experience: A minimum of 3 years’ experience in accounting/bookkeeping; financial experience in academic setting preferred; ERP experience preferred, experience with Sponsor projects and grant accounting preferred.
Education/Licensing: High school education required; Bachelor’s degree strongly preferred.
1. Strong interpersonal and communication skills required.
2. Ability and willingness to handle confidential data with complete discretion.
3. Ability to coordinate and manage a large and diverse set of activities.
4. Computer skills required, advanced Excel spreadsheet and database experience.
5. Responsiveness and attention to detail.
6. Strong problem-solving skills.
7. Ability to work both independently and as part of a team.
Office setting with frequent interaction with faculty and staff.
In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.
Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Inclusion, Diversity and Equal Opportunity at 216-368-8877 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.