Performs skilled accounting work and processes travel for a large unit. Maintains numerous, diversified departmental and grant accounts and records.
Process a large volume of orders for the department and for research professors using university procards. Maintains logs for all procards and ensures that all packing slips and invoices are received. Processes some purchase orders using UT Direct as well as processing payments for these purchase orders using Define. Works closely with our buyer in Procurement to process other purchase orders in a timely manner. Reconciles all department and grant accounts and requisition logs each month reviewing them for accuracy. Processes budget transfers and account corrections when necessary. Processes VP7s, VT5s, VP1s, VP2s, and other Define documents as needed. Maintains accurate files for all accounts within the Chemistry Department. Works closely with the Chair and research professors to ensure expenditures are appropriate and that grant expiration dates are closely monitored. Maintains logs of all expenditures to ensure that a current free balance is available when requested. Performs audits on select grant accounts upon request. Maintains and reviews all monthly telephone logs. Contacts Telecommunications when extensions need to be added or removed. Coordinates travel arrangements and prepares vouchers for payment and reimbursement for all faculty, students, and departmental visitors.
Other functions as assigned.
Bachelor's degree in Accounting or equivalent work experience. Applicants must include in their online resume the following information: 1)Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, major, graduated or not, and hours completed if not graduated. Equivalent combination of relevant education and experience may be substituted as appropriate.
Equivalent combination of relevant education and experience may be substituted as appropriate.
Extensive experience with Microsoft Excel, Outlook, and Word. Proficient in Define (UT Arlington's accounting program). Experience processing and reconciling procard transactions. Excellent interpersonal, organizational and communication skills; ability to work independently and be detail-oriented. 2 Years of professional government or commercial accounting experience.
May work around standard office conditions
Repetitive use of a keyboard at a workstation
Criminal background check conducted.