Accounting Clerk - Accounts Payable
Texas Dow Employees Credit Union - Lake Jackson, TX

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Reconciles and maintains balance sheet accounts to include all credit union cash balances. Responsible for the credit union’s accounts payable process. Coordinates all journal entries for timely posting to assist with the preparation of monthly financial statements. Prepares financial & transactional reports by auditors and examiners as requested. Manages the corporate credit card accounts to include balancing, payment and report distribution. Responsible for balancing cashier’s checks and money orders for branches. Responsible for processing and timely posting of all Automatic Clearing House (ACH) transactions. Performs all other duties as assigned. Implements and performs according to established TDECU REAL standards.

Essential Duties and Responsibilities:
(To perform successfully in this position, an individual must be able to perform essential duties satisfactorily as well as possess education/experience, knowledge, skill, and ability as listed in representative fashion: reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position - this listing of essential duties is not all inclusive, but representative, other duties may be assigned.)

1. Financial Reconciliation

Prepares monthly general ledger account reconciliations using an automated reconciliation system that is supported by subsidiary ledgers and general ledger balances. Researches outstanding items and writes them off within the designated posting date.

Processes all accounts payable for the credit union. Collects and enters all invoices, verifies approval, and charges them to the appropriate general ledger account.

Analysis of classification of payments; expense v. prepaid expense or fixed asset. Processes invoices for payment, mail checks to vendors, and ensures that all data is sent to the appropriate department.

Maintains internal controls by verifying that all invoices have been processed accurately.

Processes payments, balancing, and report distribution for all corporate master cards.

Balances all cashiers checks and money orders for branches. Assists the branch staff with corrections as necessary.

Processes stop payments and corrections members’ accounts as appropriate.

Responsible for daily Shared Branch balancing.

Balances all cashiers checks and money orders for branches. Assists the branch staff with corrections as necessary.

Processes stop payments and corrections members’ accounts as appropriate.

Submits backup withholding wires to the Internal Revenue Service (IRS). Reviews the IRA withholding report and general ledger trial balance and processes the wires twice a week.

Balances all ATM transactions by creating visa ATM reports and verifies they balance to corresponding general ledger accounts.

Manage Coinstar account for each branch and validate incoming revenue and expenses.

Responsible for balancing various insurance statements including the operating & sweep accounts.

2. Financial Accounting

Monitors and maintains adequate balances in various cash management accounts.

Vouchers and posts banking entries on a daily basis. Theses entries include cash letter deposits, cash letter adjustments, Automatic Clearing House (ACH) settlements, wires, interest earned, Master Card and Visa settlements.

Posts vouchers from all credit union staff on a daily basis.

3. Internal Operations

Processes all Automatic Clearing House (ACH) transactions. This process involves the downloading of ACH files, balancing, posting, correcting account numbers, sending notifications of change, correcting items, returning improper items, and working up rejected DBO’s.

Processes Automatic Clearing House (ACH) re-entry items on a daily basis.

4. Research and Support

Provides support and service to both member facing employees and back office employees on Automatic Clearing House (ACH) research, teller check outages, vault cash transactions, transaction reversals, cashier’s checks stop pays, money orders, etc.

Researches vendor transactions and expenses as requested.

Responds to all satisfaction tracker tickets regarding Automatic Clearing House (ACH) requests.

Prepares the board report detailing debit card fraud on a monthly basis.

Provides general ledger information to all credit union departments when corrections are required.

Provides support with encoding errors and check adjustments as necessary.

Complete Automatic Clearing House (ACH) research and reclamations.

Responds to a high level of phone calls and e-mails requesting assistance from other employees in all departments.

5. Community Relations

Actively participates in community relations activities and groups to represent the Credit Union.

Minimum Qualifications:
(Education, Experience, Knowledge, Skills, and Abilities)

1. Education

High school graduate or equivalent is required.

2. Experience

One to two years of similar of related work experience is preferred.

3. Knowledge, Skills, & Abilities

Ability to communicate effectively both verbally and in writing.

Working knowledge of relevant computer software including Microsoft Office products.

Typing skills are required.

Ability to interact professionally and interpersonally with other people.

Ability to handle and maintain confidential information in a sensitive manner.

Ability to read and interpret financial reports and basic financial documents.

Knowledge of credit union transactions, how they flow in and out of general ledger accounts, and how they impact cash

balances is a plus.

Understanding of accounting transactions to prepare and post journal entries to general ledger accounts preferred.

An understanding of account transactions and types of journal entries.

Ability to work independently and maintain a high level of accuracy and attention to detail.

Adaptable to change.

Physical Demands and Work Environment:
The physical demands and work environment characteristics described herein are representative of those that must be met by an employee to successfully perform essential functions of this position and/or may be encountered while performing essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

While performing the essential duties of this position, an employee would frequently be required to stand, walk, and sit.

Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.

And employee must frequently lift and/or move up to 10 pounds and may occasionally lift and/or move up to 25 pounds to perform essential position functions.

The noise level in the work environment is usually moderate.

Attendance Requirements:
Regular attendance is an essential function of this position. This means that the employee is required to report to work on time and must remain available to clients during scheduled hours.

This position requires that face-to-face interaction in person or by telephone and e-mail with customers, clients, and vendors.

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