The Accounting Supervisor will oversee an Accounting team of six Accounting professionals located in Puyallup, Washington. The Accounting Supervisor reports directly to the Accounting Manager, also located in Puyallup. The Accounting Department is responsible for all governance, control and reporting for Southern Wine and Spirits Distribution business in the State of Washington.
Under the direction of the Accounting Manager, the Accounting Supervisor will:
Oversee various levels of Financial Accounting for Washington:
Certain functions will be performed locally (WA) by Accountants
Other functions will be performed by Corporate Shared Services (FL).
Regardless of where the functions are performed, the Accounting Supervisor is responsible for accurate, complete and timely:
Transaction processing and flow of data, documents, etc. for:
Accounts Payable Non-Trade
Accounts Receivable Non-Trade (Supplier Billing)
Accounts Receivable Cashiers
American Express Credit Card Program
Assisting with preparation and distribution of monthly Financial Statements and Analytical Reviews.
Analyzing designated balance sheet and expense accounts within deadlines utilizing the financial statement reporting tools (e.g., Business Warehouse, TM1, Excel, etc.).
Interacting with other departments to resolve outstanding balance sheet reconciliation items (e.g., Supplier Billing to ensure that charge-backs are completed in a timely manner, etc.)
Quarterly corporate schedules
Interim and annual external audit schedules. Support internal and external audit activities, as required, to ensure that auditors are provided with the necessary information to complete their audits timely.
Reviewing Daily Cash and A/R reports
Ensuring the company is in compliance with State lawsCustomer Master Data:
Name, Address, DBA,
Credit Applications (if needed), Credit Limits (if needed),
Alcoholic Beverage licensing,
Driver Route Settlement - Working with Warehouse and Distribution personnel to ensure that proper settlement procedures are being followed as drivers return to the warehouse. This includes reconciling:
Invoices and pickups
Payment (Checks, Cash, etc.)
Payment information written on either the Driver Route Sheet or Invoice
Proper use of tamper proof drop bag
Payment application in the Order to Cash system – From the tamper proof drop bag:
Separating Payment (Checks, Cash, etc.) and paperwork (invoices, pickups, etc.)
Reviewing invoices and Driver Route Sheets for notations
Separating those invoices that may require a credit memo
Sorting payments into batches
Applying those payment batches into the Order To Cash System
Segregation of duties between payment counting/sorting and payment application in the system.
Scanning checks locally into the bank’s system
Preparing a deposit for cash and any checks that could not go through scanners
Credit memos – The warehouse management system will automatically create a credit memo for any product returned by the customer and/or driver. The Trade A/R Supervisor is responsible for ensuring that these are reconciled to the credit memo information written on the invoice.
A/R reconciliation in the Order to Cash System of any outstanding open A/R items (e.g., invoices, payments, short pays, credits, etc.)
Reporting of Open A/R Items, Aging, State Delinquency, etc. to identify account issues and alert upper management.
Any collection activities that may be needed (NSF fees, etc.)
Resolve internal and external customer issues by returning/acknowledging phone calls and emails in a timely manner and providing responses and resolutions timely.
Gain an understanding of the beverage alcohol industry.
Provide excellent customer service with internal and external customers, including division personnel, personnel from other divisions, vendors and other outside personnel
Supports internal and external audit activities, as required, to ensure that auditors are provided with the necessary information to complete their audits timely. Responds to any audit comments or suggestions upon completion of the audit.
Prepares job descriptions, performs annual reviews and recommends salary levels for accounting staff.
Other duties as assigned.
Bachelor’s degree in Business, Accounting, or Finance.
3-5 years of experience in a large Accounting environment
Proficiency with Microsoft Office and Intermediate Excel.
Knowledge of commonly-used Accounting concepts, practices, and procedures.
Experience supervising a team.
Strong verbal and written communication skills.
Analytical, organizational, and time management skills.
Strong interpersonal skills such as team player, energetic, self-starter, motivator.
Flexible to adjust to changes in responsibilities, procedures, or working conditions.
Critical nature of this job may require extended hours.
Perform other related duties and special projects as assigned.
Prefer - Knowledge and experience with SAP financials a plus
Southern Wine & Spirits of America, fueled by alcohol, dominates nationwide. The company is one of the largest distributors of wine and...