The Accounts Payable Technicians primary duty involves professional auditing and accounting skills to detailed assignments in reviewing all payable transactions daily. Review, audit, and process travel vouchers, departmental vouchers, procurement card transactions, employee reimbursements and encumbrance adjustment via PeopleSoft daily. Thorough knowledge of state of Texas policies and procedures and basic accounting principles enables efficient execution of these job duties. Responsible to assist and perform all other payable duties as needed or as assigned.
Review, audit, and approve payable transactions of the university for final payment via PeopleSoft accounts payable module. Payable transactions may include – p-card transactions, departmental vouchers, purchase order transactions, employee reimbursements, contract transactions etc. Accuracy, time lines and conformance to federal, state and university guidelines are of essence. Communicate with internal and external customers of the university on an on-going basis. Assist departments with questions related to accounts payable transactions, policies and procedures.
Review, audit and process travel related transactions via PeopleSoft in a timely and accurate manner. Thorough knowledge of state of Texas travel guidelines is essential. Assist university faculty, staff and students with questions related to travel. Review and monitor travel related reports on a monthly basis for open encumbrances over 90 days and communicate and work with departments to disencumber such transactions.
Monthly review and reconcile centrally billed accounts ( CBA ) to university financial records, and monthly credit card billing statements. Prepare and obtain approval from immediate supervisor. Coordinate support of both accounts payable – travel payable and all other payable areas. Research, assist, coordinate and work closely with university department(s) on an on-going basis with questions related to payable transactions, encumbrances, receiving, travel, p-card, purchase order transaction etc. All other duties as assigned by supervisor or his/her designee.
High school diploma or GED .
Three years of Accounts Payable experience including reconciling credit card statement and other duties which include knowledge of basic accounting principles.
Basic computer skills with experience in Microsoft Suite (Access, Excel and Word). Knowledge and experience in basics of accounting. Ability to comprehend and understand federal, state of Texas and University policies and procedures related to payable transactions. Excellent interpersonal and customer service skills essential to serve internal and external customers of the university.
Excellent written and verbal communication skills required to assist customers of the University. Ability to multi-task and prioritize tasks as well as the ability to maintain confidentiality. Ability to handle interruptions and remain calm under stressful conditions.
Security Sensitive position-must pass a criminal history record check before an offer will be made.
Testing Requirements: Spelling, grammar, Microsoft Word and Excel, data entry and 10-key.
Associates’ degree or higher in a business or accounting field.
Accounting experience with a state agency as well as knowledge and experience in travel the industry.