Conversion Partners, LLC is a thriving boutique investment firm, which acquires and manages middle market companies. The firm places special emphasis on the private, post-secondary educational space, one of the best performing in the current economy.
Our portfolio companies, which are spread across the East Coast of the United States with flagship locations in Florida, employ more than 1,000 people. The firm's partners include a successful direct marketing entrepreneur, a former Managing Director of Morgan Stanley and Bank of America Securities and Head of Corporate for a national law firm.
Company: Conversion Partners, LLC – New York, NY
Job Title: Accounts Payable / Concur Associate
Conversion Partners, LLC is a thriving boutique investment firm, which acquires and manages middle market companies. The firm places special emphasis on the private, post-secondary educational space, one of the best performing in the current economy. Our portfolio companies, which are spread across the East Coast of the United States with flagship locations in Florida, employ more than 1,000 people. The firm's partners include a successful direct marketing entrepreneur, a former Managing Director of Morgan Stanley and Bank of America Securities and Head of Corporate for a national law firm.
Working under the direction of the Accounts Payable Supervisor and Director of Accounting this position is responsible for processing and monitoring all vendor payments and expenditures. Providing these services in an effective and efficient manner to ensure that company payments are accurate and up to date and staff is paid in a timely and appropriate manner. You will also serve as administrator for the CONCUR Travel and Expense system. Primary responsibilities include, but not limited to, auditing of expense reports, customer support for associates of the company requiring assistance with expense reports, updating CONCUR master data as needed, as well as analysis and reconciliation of credit card accounts. This position also serves as a Corporate Credit Card Program administrator. Ability to understand and uphold the policies set forth in the Company Travel Policy and the Corporate Card Policy is essential. The ability to maintain confidentiality of Associate financial data is required.
The successful candidate will need to work effectively and efficiently in a fast -paced and rapidly changing environment and will have the opportunity to work with various members of the accounting and finance organization. In addition, the candidate will be organized and an energetic self-starter who can handle a broad range of projects and have the ability to prioritize. This is a vital role for this company and the selected candidate will have a real opportunity to take ownership of these responsibilities and make the improvements needed to build a great process.
Accounts Payable Processing
Process vendor invoices and employee expense reports including obtaining necessary approvals.
Full-cycle accounts payable-matching, batching, coding, and cutting checks.
Comprehensive understanding of procurement to payable cycle.
Follow up with purchase order originators on payable status.
Work with vendors to problem solve and clarify invoices.
Maintain vendor files for various companies.
Assist in ad-hoc projects as needed
Reconciliation of vendor invoices and statements.
Presentation of billing reconciliation senior management.
Ensure senior management has absolute confidence that cash payments are accurate and appropriate.
Assist in monthly close process.
Expense Report Auditor
- Process enrollments of new system users, timely update system for changes requested, monitor changes from automated interfaces from other systems and ensure data accuracy.
Customer Service and Issue Resolution
- Audit expense reports to proactively identify issues and ensure compliance to the Company Travel and Expense Policy. Assist Associates in issue resolution where necessary.
Travel Policy Training and Communication
- Manage and timely resolve Associate inquiries on expense report payment policies, procedures and practices. Train and assist Associates on features and functions of the CONCUR Travel and Expense system promoting a positive experience.
Credit Card Administration
- Train and assist associates on how to use CONCUR Travel and Expense system. Update the user guides as necessary and inform associates about changes to the Travel Policy. Post new messages on most common errors on the CONCUR page.
- Serve as a main contact between Credit Card Company, associates and the company ensuring accurate credit card account information. Process requests for new corporate credit cards and cancellations. Initiate monthly reminders to Associates with outstanding balances.
Key Functional Skills/Knowledge
- Ability to assist on various projects assigned by management.
2 years of accounts payable experience
Degree in Accounting or equivalent
Knowledge of applicable software programs (Microsoft Dynamics (GP)/Quickbooks preferred).
Strong work ethic, ability/desire to work outside the traditional work schedule Auditing experience helpful
Knowledge of US GAAP principles
Knowledge of Internal Control framework
Detailed analysis and reconciliation skills
Technical and troubleshooting ability
Strong Customer Service and Communication skills
Ability to prioritize and balance multiple tasks simultaneously
Proficient to advanced proficiency in MS Excel and MS Office Applications
Ability to work independently, multitasking, prioritizing projects, and meeting deadlines
Ability to maintain strict confidential standards.
Ability to professionally interact with senior management.
Exceptional written and verbal communication skills.
Excellent problem management and organization skills.
** Please no phone calls**
Email resume with cover letter and salary requirements with AP in subject line. Only candidates with Accounts Payable experience need apply.