Admin Assistant - Top Secret Clearance required

This job posting is no longer available on AMERICAN SYSTEMS. Find similar jobs: Admin Assistant jobs - AMERICAN SYSTEMS jobs

AMERICAN SYSTEMS is anticipating continued growth in our Lorton program. Over the past 3 years this program has grown from 10 full time employees to over 90 FTEs!

Our additional Administrative Assistants will assist our Program Manager, Federal Customer(s), Deputy Program Manager, Quality Assurance Officer, and Assistant Facility Security Officer(s) with daily operation of a facility for an integrated government and contractor workforce.

An active Top Secret clearance is required for consideration.

Assists with filing documentation to include but not limited to case notes, reports, and other documentation to provide support services to the government as needed. Assists the AFSO by maintaining visitor and other security policies and procedures in assigned location. Assists PM and Customer with administrative skills associated with project office or operational support functions including development of correspondence; coordination and scheduling of meetings, training sessions and conferences; and oversight of daily office operations. This position will also be required to be located at Lorton and transition between the Customer’s locations.


Include but are not limited to the following:
· Be proficient in PC-based systems. Proficient in selected application software packages such as Microsoft Office (Excel, Windows, email), fax, LOTUS Smart Suite, Perfect Office, etc.
· Capture notes in weekly leadership meetings and construct minutes.
· Inventory case packets and marries up with appropriate case files.
· File 10 print cards, case notes, reports, and other administrative requests.
· Support PM as tasked with preparation and maintenance of program records and metrics.
· Monitor and prepare purchase requisitions fro PM approval for materials required to support facility lab spaces.
· Performs specialized program/project administrative duties as required, which may include maintaining financial or other records, verifying statistical reports for accuracy and completeness, handling and/or adjusting customer complaints, making travel and/or meeting/conference arrangements, taking inventory of equipment and supplies, and helping prepare invoices or budgetary requests.
· Assist Quality Assurance Officer(s) and Safety Officers with documentation, SOPs, SSP, and other Ad Hoc duties.
· Assist the FSO in administering and executing a strong collateral security program in compliance with the NISPOM and associated corporate and government policies and directives.
· Verify visitor clearance status and maintain facility visitor logs.
· When needed, escort visitors and maintenance personnel as required.
· Administer procedures for handling, storing, and for granting personnel and visitors access to restricted records and materials.
· Demonstrate familiarity with engineering-related nomenclature and Government/DoD correspondence standards and procedures.
· Assist with filing and organization requests by the Customer(s).
· Maintain Leave Roster for staff
· Assist Case Inventory Technicians with organizing case files and prepare for filing.
· Update and maintain organizational staff directory list (email address, phone numbers, address, etc.)
Experience Required · Must be a US Citizen and possess a current TS clearance.
· Maintaining log books and metrics.
· Proficient computer skills. Must be knowledgeable on MS Office products (Excel), WordPerfect, LOTUS Notes and able to learn other needed software programs.
· Able to function independently, under pressure and perform multiple functions and duties with minimal supervision or guidance.
· Excellent communications skills at all levels of management.
Preferred · Knowledge of evidentiary handling processes helpful
· Knowledge of physical and personnel security and investigations requirements and procedures.
· Familiar with program metrics and record keeping
· Proficient in the use of the MS Office package - Word, Excel, Power Point, etc.

AMERICAN SYSTEMS - 23 months ago - save job
About this company
58 reviews
AMERICAN SYSTEMS is a government services contractor and one of the largest employed-owned companies in the U.S. AMERICAN SYSTEMS is focused...