Administration Specialist / Entry-Level Event Planner
OpticsPlanet - Northbrook, IL

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OpticsPlanet, Inc is seeking a responsible, computer-savvy, and detail-oriented individual to perform various administrative duties including but not limited to providing support to Executive and Senior Management, communicating with vendors and customers, event planning, overseeing housekeeping staff and performing other administrative tasks as necessary. Primary Duties and Responsibilities
  • Ensure uninterrupted functioning of the office by effectively running the administrative aspect of operations
  • Courteously greet visitors and properly handle their inquiries
  • Assist with the planning of company wide social events
  • Purchase office, cafeteria, cleaning and other supplies and maintaining a budget
  • Arrange large group meetings and handle meeting conflicts
  • Handle incoming and outgoing business travel arrangements
  • Help to uphold good housekeeping rules and the internal culture
  • Manage customer pick up process including payment processing
  • Open and distribute company wide mail on a daily basis
Qualifications, Skills and Requirements
  • High School Diploma, GED or equivalent minimum education
  • Minimum of 2 years similar experience in an administrative or event planning position
  • Strong analytical, negotiation and multi-tasking skills
  • Excellent verbal and written communication skills
  • Excellent attention to detail
  • Ability to perform entry level and advanced tasks with equal dedication
  • Ability to prioritize assignments
  • Ability to communicate effectively to all levels within the organization
  • Good working knowledge of Excel
  • Good understanding of the concept of "internal customer"
  • A high degree of professionalism
  • Reliable transportation for running errands and valid Driver's License
  • Must be able to maintain a high degree of confidentiality
  • Ability to lift at least 10 pounds and keep up with a rigorous pace

OpticsPlanet - 19 months ago - save job - copy to clipboard