Job Title Administrative Assistant/ Administrative Pool Job Requisition ID 34214BR Division Human Resources Department 160030:HR: Recruitment Services Full/Part Time Full-Time Regular/Temporary Regular Minimum Hourly $ 16.394231 Midpoint Hourly $ 21.682693 Minimum Annual $ 34100 Midpoint Annual $ 45100 Job Description SOFTWARE TESTING IS REQUIRED
This position is to support the ongoing development for the Administrative Pool. Administrative Assistant positions may come up at various times, within any department throughout the university .
JOB DESCRIPTION: With minimal supervision, provides administrative support and may oversee office operations. Ensures office activities comply with policies and procedures. Initiates, processes and maintains records and invoices. May perform light bookkeeping functions. May assist in budget development. Keeps manager informed of account status, authorizes expenditures and identifies cost effective alternatives. Maintains calendar, prepares daily schedule and prioritizes meeting requests for manager(s). Ensures manager is appropriately prepared for daily activities. Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events. Prepares charts and graphs for reports and presentations. Reviews incoming correspondence and identifies items of special interest to manager or others. Screens items that can be routinely handled and prepares appropriate responses. Based on a knowledge of the manager's views, composes, edits and types correspondence, reports and manuscripts under minimal guidance. May take dictation or transcribe from a machine. Maintains various databases and/or spreadsheets. Sets up and organizes filing systems. Answers, screens and routes incoming telephone calls. May supervise or direct the work of other administrative clerical/secretarial employees. Oversees ordering and maintenance of office supplies and forms. May coordinate domestic or foreign travel arrangements. Performs related responsibilities as required.
REQUIRED DEPARTMENTAL QUALIFICATIONS :
Grant, Research, Executive Level Support, Accounting, PeopleSoft Financials, Compass, Access and Calendaring.
MINIMUM QUALIFICATIONS: A high school diploma or equivalent and five years of clerical or secretarial experience or a bachelor's degree. Previous experience with various personal computer software applications. Positions in this classification may require the ability to type or keyboard 55 accurate words per minute. Preferred Qualifications Administrative Pool we are looking for the applicants that have the following experience:
Grant, Research, Executive Level, accounting, PeopleSoft Financials, Compass, Access and Calendaring. This position involves: Not Applicable
Emory University - 2 years ago