Administrative Assistant/Office Manager
Guidepoint Global - New York, NY

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Office administration :
  • Manage CEO calendar, scheduling, travel, phones, correspondence (some PA work as requested)
  • Manage administrative team (receptionist)
  • Maintain all office equipment, order supplies, maintain kitchen and common areas
  • Liaise with IT team to address computer/phone/network/misc. tech issues
  • Liaise with all office vendors, analyze bids and maintain contracts, re-negotiate as necessary
  • Liaise with building management regarding security issues, city codes and office maintenance
  • Oversee office moves, workspace reconfigurations, office construction and re-designs
  • Coordinate all mailings (regular mail/Fedex/client holiday gifts/etc)
  • Office administration for the London office
HR-related :
  • Support with on-boarding and off-boarding employees
  • Recruiting/sourcing support
  • HR file audits
  • Company attendance
  • Interoffice communication
  • Support planning company events
Operational :
  • Run and analyze internal reports (metrics, client usage, etc)
  • American Express reconciliation
  • Other accounting-assistance as needed (invoicing, etc)

  • College degree required
  • Strong organizational skills with meticulous attention to detail
  • Excellent communication skills both written and verbal
  • Ability to multi-task and prioritize as needed

To apply, please send a resume and cover letter ( Subject: Candidate - Administrative Assistant/Office Manager ) to

Guidepoint Global - 16 months ago - save job - copy to clipboard
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