Administrative Assistant/Secretary
ABM Industries, Inc. - Jamaica, NY

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ABM Facility Services is looking for an Administrative Assistant/Secretary for our Jamaica, NY location.

FUNCTION
Participates and assists the team in providing optimal customer relations. Performs general office administration and clerical functions.

REPORTS TO: Director of Facility Services

RESPONSIBILITIES
  • Responds to customer complaints and maintains positive relationships with all customer and ABM Facility Services personnel
  • Handles all general office clerical duties including typing, filing, answering the telephone and greeting visitors
  • Processes incoming and outgoing mail, including sorting and directing
  • Coordinates travel arrangements, accommodations and itineraries for personnel as needed
  • Understands and complies with all published ABM Facility Services policies and procedures
  • Manages operation of the ABM Facility Services office to including purchasing supplies and securing required equipment maintenance
  • Reviews accuracy of weekly time cards; submits employee time and rates to Payroll Department for payment. Investigates and responds to supervisor and employee questions on wages received.
  • Procures parking/ID passes for employees; maintains accurate records
  • Ability to maintain highly confidential information
  • Maintains the employees’ portal site
  • Responds to supervisory and employee requests for information on these benefits.

REQUIREMENTS
Possesses previous experience or aptitude in the following:
  • High School Diploma or equivalent.
  • Some college preferred.
  • Minimum of 3 years office management experirence required
  • Must have an understanding of accounting principles and office procedures
  • Proficient knowledge of Microsoft Office Suite required (Word and Excel)
  • Experience in JDE a plus
  • Typing/Keyboarding
  • Filing
  • Routine accounting duties
  • Good grammar and English composition

EOE : ABM IS AN EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (M/F/V/D)

ABM Industries, Inc. - 2 years ago - save job
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