Administrative Assistant/Teacher’s Assistant -- Early Learning Center
Notre Dame de Namur University - Belmont, CA

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Reports to:
Director of the Early Learning Center


Specific Responsibilities/Duties:
The Administrative Assistant is responsible for all administrative functions for Early Learning Center, including:

Maintaining student, staff and facility records for licensing

Creating and maintaining confidential records for office

Maintaining sign-in sheets for entire program (Rainbow Leaders, AM Group, PM Group, Summer Camp, etc.)

Creating and editing documents, correspondence, databases and reports

Addressing parent inquiries, problem-solving and coordination with teaching staff and Director

Receiving payments for tuition, summer camp and Lunch Bunch and delivering them to the University Business Office

Organizing School tours, preparing visitor paperwork and providing information to new families and interested parents

Ordering office supplies and maintaining supply inventory

Submitting changes and updates to University Webmaster for School website

Reserving space for ELC events at Ralston Hall; assisting with event planning and coordination

Delivering and picking up mail from Mail Room; delivering and picking up special copy and print jobs from Mail Room

This position also includes Teacher’s Assistant duties, including:

Coordinating and supervising lunch program for 20 to 30 students each day

Relieving teachers on breaks throughout the day

Acting as a substitute teacher to cover for staff absences

Providing supervision in the classroom and playground

Preparing, setting out and cleaning up snacks for over 40 students, twice daily

Greeting arriving students in the morning and dismissing them in the afternoon

Application Procedures:
NDNU is committed to providing an educational environment that supports a diverse student population. In your cover letter, please include information about your experiences in working in a diverse environment and what qualities you would bring to supporting this commitment to inclusive excellence at NDNU .

Please submit a cover letter and resume to:
Notre Dame de Namur University

Human Resources Department, Job #AAELC101012

1500 Ralston Avenue

Belmont, CA 94002

Or, via email to:

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