Administrative Assistant/Travel Coordinator
JE Media - Huntington Station, NY

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Seeking an individual who is experienced as a receptionist, travel coordinator and office support staffer to be part of a challenging, fast-paced and exciting work environment.

Position Objective: Answer phone and reply to emails daily Process daily mail Pack and postage outgoing mail orders/packages Use computer based system to process mailing labels Fill orders in warehouse Data entry Scan and email documents Typing Filing Copying Maintain daily schedule and calendars Manage the conference room scheduling and set-up/breakdown Writing and editing correspondence Expedite and process high volume travel requests along side travel agency Making travel arrangement for all staff as needed (this includes air, hotel, and car reservations) Accurately update and maintain employee travel itineraries on paper, online and via apps. Manage company and employee rapid reward accounts, frequent flyer programs, and other travel membership benefits. Check daily for confirmations and travel requests Process passport and visa documents Create and maintain traveler profiles Check and maintain quality control daily Restocking kitchen and bathroom supplies Reordering office supplies as needed

Qualifications: Have experience dealing with travel and hospitality industries Must have strong communication skills (written and verbal) Must possess strong organizational and analytical skills Strong knowledge of computers including Windows, Mac OS, Microsoft Word, Outlook, Excel and Publisher Highly detail-oriented Bright, energetic, positive attitude A demonstrated team player The ability to support multiple people at once A self starter who is able to learn quickly Albe to multi-take with accuracy, and adapt to changes Strong internet proficiency Able to work independently and also as part of a team Serve as back-up support for all employees The ability to work under pressure Ability to meet tight deadlines Willingness and strong interest to learn is necessary

How to apply:
You may apply on line through Monster or by emailing resume to newhire@je-media.com or faxing resume to 1-847-227-3048 Please send salary requirements with resume/application