Staffing Coordinator/Administrative Assistant
Dominion Hospital - Falls Church - Falls Church, VA

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Job Summary:

The Administrative Assistant is responsible for clerical and administrative support to Nursing Administration. The Administrative Assistant will act as an administrative resource for the CNO and other nursing leadership. Under the direction of the CNO, the Administrative Assistant will assist in scheduling clinical staff as well as monitor clinical staff call offs utilizing HCA system database. Other major responsibilities included are maintenance of office files, managing nursing administrative mail, supporting CNO and nursing leadership in communication with clinical staff, and developing collaborative relationship with other hospital departments.

Specific Job Functions
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Provide support to the CNO and other leaders within the Nursing Administrative Office including but not limited to: o

Management of calendar and appointments o

Screening calls and routing to appropriate individuals, o

Organization of hospital and nursing specific mail o

Project assistance and management.
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Maintain meeting minutes during staff meetings or other facility meetings.
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Organize and coordinate the functions of the Nursing Administrative office to create a friendly, professional and helpful atmosphere.
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Schedule travel arrangements as necessary (airlines, car rentals, hotels, conference registrations) for nursing leadership.
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Must be able to utilize computer to perform job activities and increase efficiency
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Answers phones, relays messages, communicates with patients/visitors, and directs information to appropriate personnel .
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Sends out meeting notices, prepares agenda, takes and transcribes minutes for various meetings.
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Communicates and processes information with other hospital support services regarding Nursing Department
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Assures primary area is clean and organized.
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Assists in other areas of the department when not needed in primary area.
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Performs clerical duties as needed.
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Communicates effectively and professionally to all internal and external customers.
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Other duties as assigned
Qualifications
Education: College experience preferred
Licensure: N/A
Certifications: Completion of CPI (crisis prevention interventions) required as a part of general hospital orientation.
Registrations: N/A
Experience: 1-3 year of Clerical or Administrative assistance in a healthcare environment
Knowledge, Skills & Abilities:

Communication - communicates clearly and concisely, verbally and in writing

Customer orientation - establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations Interpersonal skills - able to work effectively with other employees, patients and external parties

PC skills - demonstrates proficiency in MS Office and other PC applications as required

Policies & Procedures - demonstrates knowledge and understanding of organizational policies, procedures and systems

Basic skills - able to perform basic mathematical calculations, balance and reconcile figures, punctuate properly, spell correctly and transcribe accurately

HCA Inc - 12 months ago - save job - block