Administrative Assistant
Embry-Riddle - Daytona Beach, FL

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Provide support to the Director of Academic Events and Curriculum. Provide administrative support to the Office of the Chief Academic Officer and serve as the receptionist for the office suite. Serve as the first point of contact for visitors and callers to the CAO suite.

Detailed Description

Assist the Director of Academic Events and Curriculum with campus academic event including, but not limited to, CASE, Commencements, Hoodings, Parent Reception and Convocation. Assist in the management of all program components including logistics, staff and volunteer activities, creative content and aesthetics such as decor and catering and briefing materials.
Supervise student assistants. Develop work schedules to meet the needs of the office and track their hours. Coordinate with other office staff to identify student projects, then assign and track projects.
Coordinate meetings for the DB CAO office, including but not limited to bi weekly staff meetings, luncheons, receptions, and other meetings with University administration, campus administrators and external clients on campus and off site. Take minutes when requested and distribute meeting minutes.
Coordinate the daily operation of the Daytona Beach Office of the Chief Academic Officer, including, but not limited to, resolve housekeeping issues, accept deliveries, order office supplies, prepare and submit purchase requisitions for office purchases and expenses, reconcile department purchase cards, greet visitors, answer phones, collect, sort, open, and, or distribute mail.
Be aware of administrators calendars to ensure optimal flow of guests and office schedules.
Provide support to the CAO if the Executive Assistant is not available. Provide support to the Executive Assistant as needed.
Serve as Safety building liaison for the department, send campus wide messages on behalf of the CAO and perform all other office functions required to ensure the efficient operation of the CAO office. Keep open communication between the DB CAO Office, the Daytona Beach campus and the external community.

All other duties as assigned.

Job Requirements

Bachelors degree preferred. 3 to 5 years of work related experience required.

Analytical and critical thinking skills with an in depth knowledge of information systems and technical expertise with Microsoft operating systems, Access, Excel, PowerPoint, Word, Outlook, email, and Internet end user applications.

Advanced knowledge and use of computers and software such as work processing, spreadsheets, database and presentation software. A good command of the English language along with the ability to communicate effectively, both orally and in writing. Basic accounting and bookkeeping skills. Logical thinking, creativity, problem solving, and organizational skills are essential to the performance of this position.

Additional Details

EEO Statement:
    Embry-Riddle Aeronautical University is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, religion, gender, age, national origin, handicap, veteran status, or sexual orientation.
Diversity Statement:
    Embry-Riddle values diversity: We respect the rights and property of all individuals, regardless of gender, race, ethnicity, national origin, age, physical disability, economic background, sexual orientation, or religious belief. We believe in a community where all members are welcome, and individuals or groups are free from harassment.

How To Apply

Thank you for your interest in Embry-Riddle Aeronautical University. For information on applying for a job, please read the following section.

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Amount of Travel

Minimum Travel

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