Greatbatch, Inc. is seeking an Administrative Assistant to perform a full range of clerical, administrative and general office duties in a responsible and confidential nature for the Vice President, Sales and Marketing. Secondary purpose is to provide general administrative support to the team of Directors who directly report to the VP. This Global position will be seated at the Greatbatch facility located in Plymouth, MN.
Essential Functions of the Job
Maintain a high level understanding of activities and hot topics of department at any given time.
Attend meetings and give input where requested.
Maintain relationships and communication with key stakeholders at all levels to facilitate forward momentum of Sales & Marketing initiatives. Work with ELT Admin support to arrange meetings, travel and other items when necessary.
Book travel for VP, assist when needed for Directors
Maintain VP’s calendar – viewing privileges to Director’s calendars; arrange video conferences/ Web Ex & Conference Calls; schedule and communicate team meetings.
Manage VP’s American Express Account and submit expense reports; manage P-Card, reconcile expenses and submit report for audit.
Create and edit documents in Word, Excel and PowerPoint
Create and maintain organizational charts
Create moderately complex PowerPoint slide presentations
Maintain GB branding standards
Email and Word documents as needed
Verbal and written communication skills, fitting executive level communication
Assist visiting executives from other GB locations; assist with ELT/VIP visits when hosted by VP or Sales & Marketing Directors.
Assist in on-boarding of Sales & Marketing Associates who report to VP or Directors.
Assist with the coordination of Quality training sessions, material preparation and distribution.
Education: High School diploma or equivalent. Associate’s degree preferred.
Experience: 5 years experience with high school diploma or 3 years experience with Associate’s degree.
Specialized knowledge needed for performance of job: Advanced proficiency in Microsoft Office Products (Word, Excel, PowerPoint), ability to create and maintain organizational charts. Create moderately complex PowerPoint slide presentations. Create and insert Excel graphs, animations, video and audio. Format and modify pictures. Excellent verbal and written communication skills.
Special Skills: Excellent interpersonal communication, follow-through and organizational skills. Will demonstrate attention to detail in fast-paced work environment with frequent interruptions. Ability to multi-task.