Administrative Assistant
Gwynedd-Mercy College - Gwynedd Valley, PA

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This full-time position provides ongoing secretarial support to the Admissions Department. Keys information and correspondence using the personal computer, maintains accurate files, schedules appointments, gives information to callers and visitors, and otherwise relieves officials of administrative detail by performing the following duties:

ESSENTIAL DUTIES AND RESPONSIBILITIES generally include the following. Other duties may be assigned.

Routes incoming and outgoing mail. Locates and attaches appropriate file to correspondence.

Composes and keys routine correspondence.

Files correspondence, transcripts and other records.

Answers telephone and gives information to caller or routes call to appropriate official. Places outgoing calls.

Runs applicant decision and scholarship letters from PowerCampus.

Inputs applicant and inquiry data in PowerCampus.

Records receipt of transcripts, SAT scores, and letters of recommendation in PowerCampus.

Provides information and service to applicants and prospective applicants to the College.

Maintains accuracy of applicant files and transcripts.

Maintains accepted student information packets and curriculum sheets.

Greets visitors, ascertains nature of business, and conducts visitors to appropriate person.

Keys transfer evaluations in MS Word.

Runs necessary office reports.

Records and distributes minutes of staff meetings.

Attends special events hosted by the Admissions department as needed.

Makes copies of correspondence or other printed material.

Monitors and orders office supplies.

Assists with managing of budgetary expenditures of the department.

Supervisory Responsibilities May supervise students and other temporary or part-time employees in the department. Carries out supervisory responsibilities in accordance with the College's policies and applicable laws. Responsibilities include training; planning, assigning, and directing work; verifying timecards; appraising performance; addressing complaints and resolving problems.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Associate's degree or equivalent from two-year college or technical school; or one year related experience and/or training; or equivalent combination of education and experience.

Technical Skills

Ability to key at a minimum speed of 55 wpm. Proficiency with at least one word processing program, one spreadsheet program, and one data base program. Ability to use office procedures to organize work flow. High attention to detail.

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to interpret graphs.

Interpersonal Skills

Ability to interact effectively and professionally with others.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

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