Administrative Assistant
Kimberly-Clark - Roswell, GA

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Kimberly-Clark is leading the world in essentials for a better life. Headquartered in Dallas, Texas, with nearly 57,000 employees worldwide and operations in 36 countries, Kimberly-Clark posted sales of $20.8 billion in 2011. Kimberly-Clark’s global brands are sold in more than 175 countries. Every day, 1.3 billion people trust Kimberly-Clark products and the solutions they provide to make their lives better. With well-known family care and personal care brands such as Kleenex, Scott, Andrex, Huggies, Pull-Ups, Kotex, Poise and Depend, we hold the No. 1 or No. 2 share position globally in more than 80 countries.

As a global company, we are committed to cultivating a fair, respectful and engaging work environment that inspires our diverse global team to thrive professionally and contribute to the communities where we operate. We also have a responsibility to attain a deeper understanding of our impact on the world. Addressing Sustainability issues and incorporating solutions through all levels of Kimberly-Clark is a critical component of our business.

Position Overview:

Provide all administrative assistant support responsibilities for the Core Medical Devices Sales and Marketing Team. Provide Admistrative Support to Sales and Marketing Team including 1 GM, 2 Directors of Sales and 1 Director of Marketing. Total team members supported by this role is 106.

Reports to: General Manager, of Core Medical Devices.

Principle Accountabilities:

Employee Recruiting: Seamlessly manage all the logistical details of interviews.
o Schedule and coordinate interviews, including DIS
o Coordinate with interviewee, including maps, schedule and access to site
o Coordinate interview information (room, schedule, resume, questionnaire / guide)
Employee On-Boarding: Ensure that the on-boarding process is professional and efficient.
o Coordinate workstation and associated supplies (PC hardware, telephone, etc.)
o With hiring Manager, ensure that PC hardware has relevant systems loaded; kick-off requests for necessary system accesses
o Manage requests for corporate phones, credit cards, conference call numbers, etc.
Calendars: Manage Team Leader’s calendar proactively and efficiently.
o Issue meeting notices as requested
o Review calendars for conflict. Suggest alternatives to meeting requestor or Team Leader, as appropriate.
o Proactively reschedule (or, recommend to reschedule) meetings based on critical attendees’ status

Travel Planning and Expenses:
o Proactively plan and book all travel for team leaders
o Coordinate with travel organizer to define objectives and logistics for the trip
o Generate and submit all expense reporting for team leaders

Meetings: Assist in planning and managing meetings to ensure success.
o As requested, provide support to schedule and manage meetings (food, beverage, visitor passes, in-room supplies)
o Proactively question meeting requirements to ensure expectations are met
o Assist in preparing meeting materials (PowerPoint, handouts, etc.)
o Document and distribute meeting notes and follow-ups
Office Supplies: Ensure supplies are available to meet team needs.
o Monitor supply inventory levels, and coordinate replenishment as necessary
o Ensure stock is organized and labeled appropriately

Purchase Orders: Complete purchase orders in an accurate and timely manner.
o As requested, enter purchase orders for vendor goods and services
o Be the team expert for the SAP purchasing system
o Utilize P-Card for departmental needs.
o Manage cost center details.
o Assist team members in the most efficient payment method for frequent business expenses including trade shows, customer sales meetings, clinical speakers, etc.
SAP: Efficiently administer role levels in SAP.
o Monitor SAP training requests / activities. Submit approval e-mails.
• Create all the WBS’s for Pain and Devices
• Owning Sharepoint-creating new information, maintaining existing sites to ensure up-to-date information, etc…

Kimberly-Clark - 17 months ago - save job - block
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About this company
330 reviews
Kimberly-Clark engages in worldwide manufacturing and marketing of a wide range of products for personal, business and industrial uses....