Administrative Assistant
SilverSky - New York, NY

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SilverSky is looking for a proven, experienced Administrative Assistant to support the four company Executives in NY and their administrative duties. Serving as a liaison between the Executives and others, the successful candidate must have the ability to communicate instructions and information effectively on behalf of company officers.

The Administrative Assistant monitors administrative assignments and workflow, and will set priorities for meeting deadlines. The candidate must possess the attributes of a self-starter, be tactful yet assertive, possess strong organization and oral communication skills, and effectively handle multi-task projects. The candidate must possess the professional demeanor to handle confidential information in a professional manner.

The Administrative Assistant will manage standard office supply duties as well as manage daily office activities. The position also includes assisting the Human Resources department with multiple projects including filing and mailing plus other miscellaneous assignments.

Primary responsibilities include, but are not limited to:
  • Manage and perform all administrative tasks for the office, including ordering supplies, answering phones, and greeting visitors
  • Planning, scheduling and coordinating all company events and meetings
  • Coordination with Property Management regarding facility issues
  • Supplier and vendor invoice, and purchase order preparation
  • Coordinate travel arrangements for executives and maintain their expense reports
  • Manage schedules for four company executives, including the CEO
  • Greeting visitors and answering all telephone calls in a professional, friendly, helpful manner, exercising excellent communication skills
  • Announcing visitors, and screening and directing calls accordingly
  • Coordination of office equipment maintenance
  • Retrieving and processing of all incoming and outgoing parcels/mail
  • Reconciling bills/invoices
  • Scheduling and/or ordering lunches for various meetings, maintaining the orderliness of the conference room and its schedule, and other similar duties
  • Analyzing or comparing documentation and spreadsheets for discrepancies
  • Maintaining confidentiality of all sensitive information
  • Processing new hire employee documents
  • Assisting with purchasing and procurement of equipment for various contracts
  • Creates, tracks, and manages Purchase Orders (PO's), PO files and spreadsheets
Qualifications:
  • Bachelors degree, or international equivalent
  • Ability to interact well with all levels of Perimeter employees and the general public
  • Good communication and organizational skills
Desired:
  • Proficiency in MS Office suite of products
  • High energy, aggressive, can-do attitude
  • Drive to deliver results, take accountability and ownership of work, and continuously improve
  • Thorough attention to detail
  • Excellent organization, planning, and documentation skills
  • Detailed record keeping and data entry experience
  • Office management experience

SilverSky - 18 months ago - save job - copy to clipboard