Administrative Assistant
Williams-Sonoma, Inc. - San Francisco, CA

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Founded in 1956, Williams-Sonoma, Inc. is the premier retailer of home furnishings, culinary and serving equipment, and specialty foods and cooking ingredients in the United States and Canada. Our brands, including Williams-Sonoma, Pottery Barn, Pottery Barn Teen, Pottery Barn Kids, West Elm and Williams-Sonoma Home, are among the best known and most respected in the industry. We successfully market them through all three major channels - retail stores, catalogs, and the Internet. Among all of our brands, we cover every room in the house: from the kitchen to the living room, bedroom, home office, and even the hall closet.

Position Summary:

Provide administrative support to Sr. Vice President with day to day tasks and needs. Provide general support as needed to the department and maintains safe and pleasant office environment.

Responsibilities:

This position is responsible for, but not limited to the following:

· Produce and distribute correspondence memos, letters and forms as well as take and publish notes as required.

· Responsible for coordinating printing, review and mailing of quarterly board books to our Audit and Finance Committee.

· Run sales reports and retrieve information from databases.

· Manage Sr. Vice President's appointment calendar and corporate calendar.

· Arrange meetings and book travel arrangements.

· Complete expense reports, reconcile as needed and review department expense reports for approval.

· Assume Leadership role for new employees within the group.

· Point of contact for all new hires. Works with Facilities and Human Resources to move, add or change associates.

· Work closely and cooperatively within all levels of management.

· Provide general support to visitors and other external inquiries.

· Liaison for special events.

· Develop and maintain filing systems.

· Perform and prioritize special projects as directed

· Approve invoices on SVP behalf.

· Maintain department organization charts.

· Maintain department contact lists.

Requirements/ Qualifications:
· Minimum 5 years experience as an executive assistant.

· Strong knowledge of computers with proficiency in Word, Excel and PowerPoint.

· Ability to work on multiple projects in a deadline driven environment.

· Must be detail oriented, have strong organizational skills and maintain a positive demeanor.

· Strong written and verbal communication skills.

· Commitment to providing excellent customer service internally and externally.

· High sense of urgency and ability to work in a fast paced, high volume environment.

· Strong analytical skills.

Williams-Sonoma, Inc. is an Equal Opportunity Employer

*LI-PG

Williams-Sonoma, Inc. - 19 months ago - save job - block
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About this company
251 reviews
Epicureans are at home at Williams-Sonoma, a leading multi-channel retailer of high-end goods for well-appointed kitchens, bedrooms, and...