Administrative Assistant / Receptionist
Satmetrix - San Mateo, CA

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Job Description Looking for a front office administrative assistant to provide support to the Satmetrix team. This individual will report to the HR Manager, and is the first face to all of our external customers. He/She will work with the HR team to ensure the office site runs efficiently, and will also be responsible for some facilities management, interview scheduling, calendaring, and heavy administrative and HR tasks. The role will be based in the San Mateo, CA office, and require a high level of professional maturity.

Job duties will include but are not limited to:
  • Answering main phone system and greeting visitors
  • Manage facilities within corporate headquarters (i.e. kitchen, conference rooms, supply rooms, entering service requests for building maintenance)
  • Assist with calendaring, travel coordination and expense reporting, as needed
  • Maintain office equipment such as printers, copy machines, vending machine
  • Order breakfast/lunch for meetings, as needed
  • Arrange local lodging for visiting employees
  • Prepare FedEx Domestic and International packages daily
  • Schedule interviews with management and recruiting staff, posting jobs to web sites and job boards
  • Sort/distribute all incoming mail
  • Manage all conference calls/conference room reservations
  • Plan fun, local office activities and events regularly
  • Order office and kitchen supplies
  • Skill in all Microsoft Applications, some training available if necessary

Qualifications
  • 1+ years of administrative/office management / reception experience
  • College degree preferred
  • Proficiency with Microsoft Outlook, Word, and Excel
  • Extremely organized, with the ability to multi-task and effectively balance day-to-day duties
  • Ability to work under minimal supervision and strive in a fast-paced environment
  • Strong verbal and written communication skills
  • Reliability and consistency in hours and attendance
  • Excellent customer service skills
  • Ability to represent company professionally to all visitors and internal customers
  • Dependable and self motivated

Additional Information All your information will be kept confidential according to EEO guidelines.

Satmetrix - 16 months ago - save job - block
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