Administrative Assistant (Billing/AR)
ABM Industries, Inc. - Duluth, GA

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Administrative Assistant (Billing/AR)

POSITION OVERVIEW

The Billing A/R admin will assist in submitting monthly billing of assigned clients by taking on such tasks as processing, reviewing and mailing customer invoices, and providing excellent customer service to internal and external customers.

PRIMARY RESPONSIBILITIES
  • Audit and process customer and job setups
  • Issue invoices to customers in a timely manner
  • Update the customer master file with updated contract information
  • Enter invoices into customer invoicing web sites
  • Review customer contracts for accurate billing
  • Create and review variance reports
  • Responsible for identifying and resolving delinquent clients
  • Prepare and review weekly aging reports and communicate any needing attention
  • Work with corporate office to process all unapplied payments
  • Work directly with internal and external departments, and customers, while resolving customer disputes and assisting in collections
  • Working with the management team in the set-up and maintenance of all accounts
  • Assist as needed with the billing setup of new clients
  • Accurately process closing accounts
  • Prepare credit and re-bill memos
  • Manage and file client documentation
  • Develop process improvements
  • Update 180 collectability Reports Quarterly
  • Update AR Dashboards monthly
  • Assist as needed in the accounting close process
KNOWLEDGE AND SKILL REQUIREMENTS
  • Must have a HS Diploma or GED
  • Working knowledge of MS Office Suite (id: Word, Excel, and Outlook) is required
  • Previous related billing experience is a plus
  • Attention to detail and accuracy
  • Strong analytical and problem solving skills
  • Excellent written and verbal communication skills
  • Ability to work independently and within a team
  • Above average ability to multi-task and set priorities
  • Accounting/Finance Degree preferred

EOE : ABM IS AN EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (M/F/V/D)