Create and upload requisitions according to BCFS accounting policies using the correct ledger codes from BCFS HHS approved budget as provided by the PD.
Updates and maintains budget tracker
Assist with all new hires
Assist staff in properly completing required agency forms.
Creates a filing system to manage personnel, client, and financial information.
Communicates respectfully with clients, community partners, and/or staff that call or enter the facility.
Submits background check in a timely manner
Takes minutes in staff meetings and on-call meetings
Assist staff with travel arrangements
Submits requisitions to finance in a timely manner by set deadlines.
All files must be maintained neat and orderly.
Confidentiality of file information must be maintained.
Maintain a friendly and respectful demeanor in all workplace dealings with clients, community partners, and staff.
Complete all assignments by set deadlines while ensuring the assignments are professional in appearance.
Ensure that the office has the necessary office supplies to complete work assignments.
Assist the Foster Care Department in filing, faxing, copying, and monthly billing.
Assist in inputting client data into computer database.
Answers phones in a professional manner and assists with phone rotation at front desk.
Ensures the Foster Care area is a clean and safe work environment
At the direction of the Program Director, orders office supplies and equipment for the Foster Care Department.
Communicates regularly with Program Director on work schedule and status of administrative duties.
Receives approval for all purchases from Program Director and turns in receipts, expense reports, sign-in sheets, and other required documentations within the time frame established by the accounting department and/or contract requirements.
Other job duties as assigned.
BCFS is a global health and human services non-profit organization with locations and programs in the United States as well as Eastern...