Administrative Assistant - 2
BCFS 36 reviews - San Antonio, TX

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Create and upload requisitions according to BCFS accounting policies using the correct ledger codes from BCFS HHS approved budget as provided by the PD.
  • Updates and maintains budget tracker
  • Assist with all new hires
  • Assist staff in properly completing required agency forms.
  • Creates a filing system to manage personnel, client, and financial information.
  • Communicates respectfully with clients, community partners, and/or staff that call or enter the facility.
  • Submits background check in a timely manner
  • Takes minutes in staff meetings and on-call meetings
  • Assist staff with travel arrangements

  • Measurable Deliverables:

  • Submits requisitions to finance in a timely manner by set deadlines.
  • All files must be maintained neat and orderly.
  • Confidentiality of file information must be maintained.
  • Maintain a friendly and respectful demeanor in all workplace dealings with clients, community partners, and staff.
  • Complete all assignments by set deadlines while ensuring the assignments are professional in appearance.
  • Ensure that the office has the necessary office supplies to complete work assignments.

  • Other Responsibilities:

  • Assist the Foster Care Department in filing, faxing, copying, and monthly billing.
  • Assist in inputting client data into computer database.
  • Answers phones in a professional manner and assists with phone rotation at front desk.
  • Ensures the Foster Care area is a clean and safe work environment
  • At the direction of the Program Director, orders office supplies and equipment for the Foster Care Department.
  • Communicates regularly with Program Director on work schedule and status of administrative duties.
  • Receives approval for all purchases from Program Director and turns in receipts, expense reports, sign-in sheets, and other required documentations within the time frame established by the accounting department and/or contract requirements.
  • Other job duties as assigned.

  • About this company
    36 reviews
    BCFS is a global health and human services non-profit organization with locations and programs in the United States as well as Eastern...