A small construction company in Houston is seeking a well-rounded Administrative Assistant to support the company and the everyday operations of the office. The preferred candidate will be a self-starter, very detail-oriented and able to multi-task.
Receive, type and edit routing correspondence
Screen/direct internal and external phone calls; take messages when appropriate
Take in/send out FedEx/UPS and other mail
Transcribe dictation and/or hard copy documents
Collect, file, verify and match Purchase Orders and Invoices
Ensure that no sub-contractor/vendor payments are made without an executed purchase order
Ensure project documents are complete, current, and stored properly
Maintain filing system and retrieve information from files as needed
Communicate effectively via phone, email or fax
Order and track supplies, including, but not limited to, office supplies, building materials, etc.
Schedule and organize activities such as deliveries, jobsite activities, etc.
Maintain copier, fax and printers
Retrieve files when requested
10+ years of experience required
Experience in the construction industry preferred
Must be experienced in Microsoft Excel, Word and Outlook
Must be dependable, flexible with job duties
Must be punctual and have good attendance habits
Strong people skills
Excellent communication skills, both verbal and written
Ability to work under pressure
To apply for this job, please send your resume to email@example.com