Administrative Assistant - HRIS & HR PMO
BHP Billiton - Houston, TX

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BHP Billiton is all about smart technology, innovation and great talent. If you want a challenging career and a chance to explore resource opportunities as well as your ambitions, we're the company for you. Think ahead. Think BHP Billiton.

PURPOSE The Administrative Assistant will support the HRIS & HR PMO team executing administrative duties, including purchasing and requisitions (1SAP), compiling and distributing documents, coordinating meetings and conferences, maintaining calendars, arranging domestic and international travel.

ROLES AND RESPONSIBILITIES

Produce high quality documents, presentations, organization and charts

Perform document management activities for the team

Administrative duties such as copying, filing, faxing and distributing mail

Create and maintain up to date contact lists

Assist with correspondence and maintain associated correspondence logs

Process requisitions and service entry sheets in 1SAP

Submit for processing and follow up on IT and Documentum requests

Maintain calendars and training schedules

Organize and coordinate functions, such as conferences, luncheons, and meetings

Coordinate compilation of weekly reports

Arrange domestic and international travel and; if needed, visas

Maintain and order department office supplies

Provide administrative support to PMO and HRIS

Manage HR eRoom Security and Maintenance

Manage HR Documentum Security and Maintenance

Manage updates to the Petroleum HR Portal

Manage update to the HR A-Z Resources page

Provide support in managing HR Records both physical and electronic

Provide end user support as the Long Service Award Administrator

EXPERIENCE AND QUALIFICATIONS

Minimum of 5+ years administrative experience

Strong demonstrated proficiency in 1SAP, Documentum, MS Office Suite, including Word, PowerPoint and Excel and ability to create PDF files from native format files required

Strong oral and written communication and interpersonal skills

Document Management experience

Ability to work well in a team environment

Work under heavy time constraints

Initiative and creativeness

Ability to prioritize work with a minimum of supervision

Self-starter, able to plan and use time to maximum benefit

Decision making ability and good organizational skills are required as this position will be responsible for decisions regarding day-to-day activities

THINK OF THE OPPORTUNITIES WITHIN BHP BILLITON. THINK LOCAL. THINK GLOBAL.

With 44,000 employees working in more than 100 operations in approximately 25 countries, we represent the world's largest diversified resources company. We take our commitment to the communities in which we operate and do business in very seriously, and we are committed to operating safely and sustainably.

M/F/D/V EEO/AA Employer

BHP Billiton - 20 months ago - save job - block
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Two heads (or headquarters) are better than one. Aussie minerals and oil company BHP Limited acquired UK miner Billiton plc in 2001. The...