BHP Billiton is all about smart technology, innovation and great talent. If you want a challenging career and a chance to explore resource opportunities as well as your ambitions, we're the company for you. Think ahead. Think BHP Billiton.
PURPOSE The Administrative Assistant will support the HRIS & HR PMO team executing administrative duties, including purchasing and requisitions (1SAP), compiling and distributing documents, coordinating meetings and conferences, maintaining calendars, arranging domestic and international travel.
ROLES AND RESPONSIBILITIES
Produce high quality documents, presentations, organization and charts
Perform document management activities for the team
Administrative duties such as copying, filing, faxing and distributing mail
Create and maintain up to date contact lists
Assist with correspondence and maintain associated correspondence logs
Process requisitions and service entry sheets in 1SAP
Submit for processing and follow up on IT and Documentum requests
Maintain calendars and training schedules
Organize and coordinate functions, such as conferences, luncheons, and meetings
Coordinate compilation of weekly reports
Arrange domestic and international travel and; if needed, visas
Maintain and order department office supplies
Provide administrative support to PMO and HRIS
Manage HR eRoom Security and Maintenance
Manage HR Documentum Security and Maintenance
Manage updates to the Petroleum HR Portal
Manage update to the HR A-Z Resources page
Provide support in managing HR Records both physical and electronic
Provide end user support as the Long Service Award Administrator
EXPERIENCE AND QUALIFICATIONS
Minimum of 5+ years administrative experience
Strong demonstrated proficiency in 1SAP, Documentum, MS Office Suite, including Word, PowerPoint and Excel and ability to create PDF files from native format files required
Strong oral and written communication and interpersonal skills
Document Management experience
Ability to work well in a team environment
Work under heavy time constraints
Initiative and creativeness
Ability to prioritize work with a minimum of supervision
Self-starter, able to plan and use time to maximum benefit
Decision making ability and good organizational skills are required as this position will be responsible for decisions regarding day-to-day activities
THINK OF THE OPPORTUNITIES WITHIN BHP BILLITON. THINK LOCAL. THINK GLOBAL.
With 44,000 employees working in more than 100 operations in approximately 25 countries, we represent the world's largest diversified resources company. We take our commitment to the communities in which we operate and do business in very seriously, and we are committed to operating safely and sustainably.
M/F/D/V EEO/AA Employer
BHP Billiton - 5 months ago
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