Administrative Assistant - Hedge Fund Solutions
Blackstone - New York, NY

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This Administrative Assistant role entails supporting a team of professionals. The responsibilities include:

· Answer multiple phone lines and act as a gatekeeper

· Manage calendars including scheduling appointments, confirming meetings, coordinating with other Assistants

· Coordinate frequent international travel arrangements including flights, visas, cars, hotels, and other reservations

· Schedule conference rooms for internal and external meetings

· Liaise with IT and assist in trouble shooting technology issues for meeting setups, new joiners and for professionals’ daily use

· Track and process invoices including assigning cost code and receiving approval from manager

· Complete detailed expense and out of pocket reports including tracking receipts and charge codes

· Work on various ad-hoc projects including presentations and weekly Bloomberg reports

· Monitor email correspondence, alert professional of any urgent issues

· Assist with a some personal work: reservations, personal appointments, correspondence, errands

· Anticipate executives’ needs and possible problems before they arise

· Maintain and organize files

· Meet and greet guests, register guests in visitor’s system

· Create and/or proof memos and letters


· Scan and enter contacts into Outlook

· Strong communication skills

· Extremely flexible and adaptable

· Highly organized

· Detail orientated

· Team player

· Good judgment

· Experienced with coordinating travel arrangements

· Ability to multitask and prioritize time sensitive workload

· Strong Microsoft Office skills (including PowerPoint, emphasis on Outlook and Excel)

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, sexual orientation, national origin or any other category protected by law.

Blackstone - 21 months ago - save job
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Throw a rock and you're bound to hit a Blackstone investment. The Blackstone Group is one of the largest private equity firms and...