Provide high-level administrative support for 4 directors and their teams
Strategically manage and maintain multiple calendars
Coordinate international and domestic travel and prepare expense reports
Open, sort, and distribute incoming and time sensitive legal correspondence, including faxes and email
Plan, coordinate, and execute all types of local and international meetings and events
Maintain and follow up on action item lists coming out of staff meetings
Create/Edit Keynote and PowerPoint presentations as needed
Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
Assist with new employee on-boarding
Provide back-up assistance to Executive Assistant of the General Counsel as needed
BA or BS degree with a strong academic background preferred.
Minimum of 2 years full-time relevant work experience.
Excellent calendar management skills, including coordination of complex internal and external executive meetings
Strong knowledge of Google Calendar, Google Docs, Keynote, MS Office, including Word, Excel and PowerPoint
Ability to quickly learn new tools and technologies; Interest and experience in using technology and the Internet to improve work efficiency.
Comprehensive knowledge of process, project and program management theory and practices - and the ability to apply them when solving operational issues.
Expectation of complete confidentiality on all business matters.
Excellent verbal and written communication skills, both at the peer and executive levels
Excellent organizational skills with high attention to detail
Must demonstrate a positive, helpful demeanor and be a team player
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