Administrative Assistant - Maintenance Department
Kapstone Container Corporation - Roanoke Rapids, NC

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JOB SUMMARY
Responsible for maintenance records management including preventive maintenance ticklers, regulatory ticklers (OSHA), and Pressure Vessel and Tank records. Candidate must become proficient with the Computerized Maintenance Management System (Avantis) and be willing to learn to develop and enhance system reporting capabilities in conjunction with MS Excel. This position reports to the Mechanical Maintenance Superintendent.

ESSENTIAL JOB RESPONSIBILITIES

Maintain Records

  • Maintain equipment numbering convention along with Master Equipment Number spreadsheet.
  • Maintain and assist with start-up cards for new & rebuilt machinery.
  • Create and maintain existing equipment history files.
  • Create and maintain existing equipment maintenance files.
  • Create and maintain document links in the CMMS for equipment.
  • Maintain speed reducer records.
  • Perform other duties as assigned.

Regulatory Inspections & Records

  • Create and maintain regulatory PM’s and documents in CMMS.
  • Distribute completed inspection work orders / reports to appropriate departments.
  • Follow-up on outstanding / incomplete issues.
  • Maintain crane and hoist inspection records.
  • Maintain air conditioning records for CFC and HCFC.
  • R-stamp certification records.
  • PCB records.
  • Maintain PV&T program records / Safety Valve records.

Fill-in Duty Requirements

  • Weekend duty memo responsibility.
  • Requisition processing.
  • Timekeeping system understanding for vacation fill-in / emergency fill-in.
  • Lockout sheet revisions.

Maintenance Apprenticeship Program

  • Create and maintain personnel folders.
  • Coordinate program action dates with management, HR, and the Union.

MINIMUM REQUIREMENTS

  • High School diploma or equivalent.
  • Must be well versed in Microsoft Office products such as MS Word and Excel.
  • Ability and willingness to learn new computer operational systems.

COMMUNICATION SKILLS

  • Excellent verbal and written communications skills. Ability to communicate effectively and through e-mail. Ability to composing clear and concise messages, run reports and create business correspondence.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EEO/M/F/D/V


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