Administrative Assistant - SSVF
Samaritan Village Inc - New York, NY

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SSVF = Supportive Services for Veteran Families

JOB TITLE : ADMINISTRATIVE ASSISTANT

DIVISION : CLINICAL SERVICES/OPERATIONS

REPORTS TO : PROGRAM DIRECTOR

Major Functions :
Under general supervision, performs a wide variety of secretarial, clerical and administrative tasks.

Specific Duties and Responsibilities :
  • Types and word-processes agency reports, documents, memos, correspondence etc.
  • Maintains appropriate Department files of reports, correspondence, memos etc.
  • Responsible for developing and maintaining a filing system for agency documents.
  • Prepares folders for new files, files folders in a timely and correct manner.
  • Retrieves files upon re­quest.
  • Sets up appointments, schedules meetings and coordinates schedules for department.
  • Establishes and maintains appoint­ments, meeting schedules for department.
  • Accurately main­tains work and appointment schedules.
  • Helps prepare agendas, amenities, and set-ups for meetings.
  • Con­ducts regularly scheduled inven­tories and orders new supplies as necessary.
  • Maintains reception area, answer telephones and takes messages from external programs and agencies.
  • Responsible for providing phone services for the department.
  • Answers phones in a professional manner, screens calls, directs calls to appropriate person and takes accurate, complete mes­sages when necessary.
  • Sorts and distributes mail.
  • Performs other clinical, secretarial and administrative tasks as assigned.
Job Requirements :
  • Good communication, writing, filing, and interpersonal skills.
  • Good organizational skills; ability to prioritize/time manage towards meeting deadlines.
Qualifications :
1. High School diploma or GED or Business School Certificate.

2. Two years of secretarial experience.

3. General computer knowledge and word processing skills using Microsoft WORD.

4. Ability to type 50 wpm.

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