Administrative Assistant - Texas
Brasfield & Gorrie - Dallas, TX

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Responsibilities:

Brasfield & Gorrie, a recognized leader in the construction industry, is expanding in the Dallas area and has an exciting opportunity available for a Administrative Assistant.

The Administrative Assistant will play a vital role in both office image and project production. He or she will work very closely with Brasfield & Gorrie’s project managers and estimators to assist in day-to-day administrative duties as well as work closely with Brasfield & Gorrie’s suppliers, subcontractors, and clients to provide exceptional service.

Responsibilities and Essential Duties include the following (other duties may be assigned):
  • Day to day administrative support
  • Assist project management and estimating staff with transmitting project drawings, revised drawings, specifications, project meeting minutes, transmittals and submittals
  • Set up and maintain project files
  • Issue subcontracts, purchase orders and change orders for projects
  • Assist in accurate and timely processing of invoices & pay applications to ensure correct payments to our vendors and subcontractors
  • Process purchase orders and required change orders (POs & subcontracts)
  • Prepare expense reports
  • Book and plan travel arrangements
  • Schedule meetings, book conference rooms, and set up room
  • Manage Outlook calendars
  • Print and distribute committed cost reports monthly
  • Prepare monthly closeout documents for approval and submit
  • Make sure new hires and transfers have proper equipment, supplies, office information
  • Order department supplies
  • Distribute faxes from main copy room
  • Assist with other related clerical duties such as photocopying, faxing and filing
Education - Skills - Knowledge - Qualifications & Experience:

Education, Skills, Knowledge, & Experience:
  • Minimum education of high school diploma or GED
  • Three years of secretarial experience or college degree with experience in skill set above
  • Experience with a construction company preferred
  • Knowledge of Microsoft Office applications (Word, Excel, Outlook, etc.)
  • Excellent typing skills (at least 60 wpm)
  • Knowledge of Accounting, Accounts Payable experience preferred
  • Must currently reside in the Dallas area

Attributes:
  • Must be customer service driven
  • Must be self-motivated, organized, ethical, competitive, detail-oriented, and a team player
  • Must have strong work ethic and be willing to do what it takes to get the job done
  • Must pay great attention to detail and have the ability to recognize discrepancies
  • Must have ability to work effectively in a team environment as well as independently
  • Must thrive in a fast paced work environment
  • Must demonstrate excellent written and oral communication skills, including excellent phone etiquette

The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

About this company
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Brasfield & Gorrie works alongside clients to build up the South one project at a time. The company provides construction management,...