Administrative Assistant II - Research and Development
Constellation Brands - Oakville, CA

This job posting is no longer available on Constellation Brands. Find similar jobs: Administrative Assistant jobs - Constellation Brands jobs

Job Description:
POSITION SUMMARY
Plans, organizes and performs varied, diversified and
confidential administrative work which supports the
successful completion of department functions, goals and
objectives. Will have some financial, analytical, and
legal responsibilities.
RESPONSIBILITIES
  • Provides administrative support including filing,
preparing correspondence and reports, scheduling
meetings, and other administrative duties as
assigned.
  • Scope of support includes multi-faceted technical
disciplines, with the three primary constituents
comprised of Research and Development, Quality
Systems/Standards and New Product Development.
  • Assist with the process of obtaining patents, in
collaboration with legal counsel and other members
of the Technical Services team.
  • Coordinate and assist with cross-functional
Constellation Operations team projects – (completes
research, organizes team meetings/calls with
documentation of significant proceedings, prepares
presentation materials, final reports, etc.).
  • Work closely with Financial Analyst to make sure all
monthly budget reports are accurate. This may
involve identifying misclassified items and working
with finance to re-class to the correct account.
  • Actively supports VP Wine Technical Services and R&D
Director in the development of annual Capital and
Operating plans.
  • Establish and maintain department files
  • Liaise with VP WTS and Director of R&D to monitor
current research project activities and establish
system to catalog all active projects for reference
by entire R&D department.
  • Assist Director of R&D with organization and
execution of the annual Technical Conference by

providing support in the following areas:
  • Identification of appropriate conference site through
on-site visits to prospective venues and reporting/
evaluation of attributes (capacity and quality of
facilities) in order to ensure successful execution of
the conference.
  • Work with Travel Services Department to negotiate
contracts, send out invitations and maintain accurate
records of invitees/attendees.
  • Track all costs related to the conference to maintain
within approved budget.
  • Act as the point person during the conference, working
with hotel staff and R&D on-site support staff to
achieve a smooth and orderly flow of events during the
conference.
  • Through Constellation enterprise EDP system (JDE)
processes all departmental purchase orders.
  • Track and code all department invoices for approval,
verify against receipt of goods/services and ensure
proper coding prior to processing by finance to
General Ledger.
  • Maintain R&D Intranet site and liaise with IT to
explore new tools for improvement of departmental
data management and electronic communications.
  • May assist with tracking PTO for exempt employees.
QUALIFICATIONS
  • Associate’s degree or higher degree preferred.
(Curriculum that includes coursework in a scientific
discipline is a plus)
  • 2 - 5 years experience (equivalent combination of
education and experience is acceptable).
  • Computer applications.
  • Strong word processing, excel, power point skills,
and other computer applications.
  • Knowledge of patent law and intellectual property is
helpful.
  • Experience in a research environment and/or wine
industry experience highly desired.
  • Strong communication skills (both verbal and
written), ability to multi-task and prioritize,
customer service oriented with professional
demeanor.
PHYSICAL REQUIREMENTS / OTHER
  • Ability to sit for long periods of time, lift 25
pounds, and operate standard office equipment:
computer, fax, phone, copier.
Open Date : 2013-07-10 14:00:00
Division/Department : Operations--Wine Technical
Services
% of Travel Required : 0-10%

Constellation Brands - 17 months ago - save job - copy to clipboard
About this company
27 reviews
Constellation Brands, Inc. is an international producer and marketer of beverage alcohol with a portfolio of wine brands complemented by...