Administrative Assistant II - Research and Development
Constellation Brands - Oakville, CA

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Job Description:
Plans, organizes and performs varied, diversified and
confidential administrative work which supports the
successful completion of department functions, goals and
objectives. Will have some financial, analytical, and
legal responsibilities.
  • Provides administrative support including filing,
preparing correspondence and reports, scheduling
meetings, and other administrative duties as
  • Scope of support includes multi-faceted technical
disciplines, with the three primary constituents
comprised of Research and Development, Quality
Systems/Standards and New Product Development.
  • Assist with the process of obtaining patents, in
collaboration with legal counsel and other members
of the Technical Services team.
  • Coordinate and assist with cross-functional
Constellation Operations team projects – (completes
research, organizes team meetings/calls with
documentation of significant proceedings, prepares
presentation materials, final reports, etc.).
  • Work closely with Financial Analyst to make sure all
monthly budget reports are accurate. This may
involve identifying misclassified items and working
with finance to re-class to the correct account.
  • Actively supports VP Wine Technical Services and R&D
Director in the development of annual Capital and
Operating plans.
  • Establish and maintain department files
  • Liaise with VP WTS and Director of R&D to monitor
current research project activities and establish
system to catalog all active projects for reference
by entire R&D department.
  • Assist Director of R&D with organization and
execution of the annual Technical Conference by

providing support in the following areas:
  • Identification of appropriate conference site through
on-site visits to prospective venues and reporting/
evaluation of attributes (capacity and quality of
facilities) in order to ensure successful execution of
the conference.
  • Work with Travel Services Department to negotiate
contracts, send out invitations and maintain accurate
records of invitees/attendees.
  • Track all costs related to the conference to maintain
within approved budget.
  • Act as the point person during the conference, working
with hotel staff and R&D on-site support staff to
achieve a smooth and orderly flow of events during the
  • Through Constellation enterprise EDP system (JDE)
processes all departmental purchase orders.
  • Track and code all department invoices for approval,
verify against receipt of goods/services and ensure
proper coding prior to processing by finance to
General Ledger.
  • Maintain R&D Intranet site and liaise with IT to
explore new tools for improvement of departmental
data management and electronic communications.
  • May assist with tracking PTO for exempt employees.
  • Associate’s degree or higher degree preferred.
(Curriculum that includes coursework in a scientific
discipline is a plus)
  • 2 - 5 years experience (equivalent combination of
education and experience is acceptable).
  • Computer applications.
  • Strong word processing, excel, power point skills,
and other computer applications.
  • Knowledge of patent law and intellectual property is
  • Experience in a research environment and/or wine
industry experience highly desired.
  • Strong communication skills (both verbal and
written), ability to multi-task and prioritize,
customer service oriented with professional
  • Ability to sit for long periods of time, lift 25
pounds, and operate standard office equipment:
computer, fax, phone, copier.
Open Date : 2013-07-10 14:00:00
Division/Department : Operations--Wine Technical
% of Travel Required : 0-10%

About this company
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Constellation Brands (NYSE: STZ and STZ.B) is a leading international producer and marketer of beer, wine and spirits with operations in the...