Administrative Assistant III
Abbott is a global healthcare company devoted to improving life through the development of products and technologies that span the breadth of healthcare. With a portfolio of leading, science-based offerings in diagnostics, medical devices, nutritionals and branded generic pharmaceuticals, Abbott serves people in more than 150 countries and employs approximately 70,000 people.
Primary Function / Primary Goals / Objectives:
This job description is not to be copied, changed, or removed without the consent of Abbott Compensation Consulting.
Provides general administrative support to one or more managers or directors as assigned. May provide back up support to higher-level management as needed.
Responsible for implementing and maintaining the effectiveness of the quality system.
Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, acting as a liaison for remote access issues.
May include some support for tracking budget expenditures.
Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and
procedures (if applicable). Orders business cards and stationery.
Uses basic to intermediate software skills to perform work assigned.
Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
Coordinates new employee office set-ups and onboarding.
May train/coordinate work for new administrative assistants.
Accountability / Scope/Budget:
Frequently interacts with high-level executives.
Basic to intermediate knowledge and understanding of business processes and requirements.
Frequently handles confidential or business-sensitive information. Data is typically employee-level or one-dimensional.
Maintains and may manage calendars, including meeting and travel scheduling and domestic and international travel arrangements.
Proactively identifies and resolves scheduling conflicts.
May be the primary point of contact for manager’s schedule.
High School diploma or equivalent. Some college preferred.
Knowledge of applicable regulatory standards and requirements for infant formula and nutritionals.
1+ years previous admin experience or equivalent.
Operates with general instruction and some supervision.
Basic to intermediate knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.
Significant Work Activities and Conditions
Continuous sitting for prolonged periods ( more than 2 consecutive hours in an 8 hour day)
Abbott Laboratories - 18 months ago